- Singapore
Full Time Admin Executive Jobs, in JLL - Maukerja
Share
Save
Working Location
Job Description
Responsibilities
Job Description
- Ensure timely submission of management and service reports by site teams to enable accurate, on-time client billing with no delays
- Submit invoices to the client system promptly
- Raise and track client billings for various sites when required
- Keep track of vendor invoices and statements of account, coordinating with site teams as needed
- Support prompt vendor payments by ensuring complete documentation and tracking billing status to support healthy cashflow management
- Ensure compliance with financial procedures, including purchase approvals, documentation, and expense claims
- Supervise administrative team responsible for site operations and administrative tasks
- Manage audit documentation by verifying proper follow-up on audited items and ensuring required documents are uploaded to the appropriate platform / system
- Track term contractor documentation submission and expiry dates, including insurances and security deposits
- Update and maintain Standard Operating Procedures (SOPs) and guidebooks
- Stay informed about the latest circulars and notices, ensuring compliance with changing authority requirements
- Provide support for other HQ Administration matters including employee training, team communications (e.g. newsletter), weekly safety briefing tracking, data collation as required
- Support team bid and startup activities for new wins, including site surveys, transition planning, tenant engagement and handover processes
- Provide support for any additional tasks as assigned
Important Information
Never provide your bank or credit card details when applying for jobs. Do not transfer any money or complete unrelated online surveys. If you see something suspicious, Report this Job ad.
Learn More