Full Time Business Admin Intern Jobs, in VireServe Selangor - Maukerja

Location: Petaling Jaya, Selangor

Duration: 3–6 months

Company Description

VireServe Sdn Bhd is a Managed Service Provider specializing in cybersecurity and IT solutions for businesses of various sizes. The company offers a SaaS platform designed to perform cybersecurity checks, automate compliance processes, and provide security protection across day-to-day operations. VireServe focuses on helping organizations strengthen their security posture while maintaining efficiency and reliability in their IT environment. The team works closely with clients to deliver practical, scalable solutions that address evolving cyber threats and regulatory requirements.

About the Role

We are looking for a proactive and organised Business Administration Intern to support our day-to-day business operations and administrative activities. This internship provides hands-on exposure to business administration, documentation, project coordination, grant and tender processes, and cross-departmental support.

The ideal candidate is detail-oriented, willing to learn, and comfortable handling multiple tasks in a fast-paced working environment.

Skills & Qualifications

1. Currently pursuing a Bachelor’s Degree in Business Administration, Business Management, Management, or a related field
2. Good organisational skills with strong attention to detail
3. Basic proficiency in Microsoft Office (Word, Excel, PowerPoint); knowledge of Google Workspace is an advantage
4. Good written and verbal communication skills
5. Able to manage multiple tasks and meet deadlines
6. A team player who is also able to work independently with guidance
7. Proactive, responsible, and willing to learn
8. Basic understanding of business administration or office operations is an advantage
9. Previous internship, part-time, or project experience is an advantage but not required

Responsibilities

1. Assist with day-to-day business operations, including scheduling, coordination, and general administrative tasks
2. Assist in preparing grant applications by gathering supporting documents, updating forms, organising information, and tracking submission status
3. Support tender and proposal preparation by compiling documents, formatting materials, and coordinating submission requirements
4. Assist with data room and document cleanup, ensuring digital folders and files are properly organised and up to date
5. Assist in maintaining proper filing and document management for both physical and electronic records
6. Help track deadlines, submissions, follow-ups, and deliverables for various projects and administrative activities
7. Assist in preparing basic business reports, presentations, and supporting documents
8. Perform data entry, data checking, and verification for internal systems and databases
9. Coordinate with different departments to collect information and supporting documents when required
10. Attend internal meetings and assist with preparing meeting notes or minutes when required
11. Provide administrative support to the Sales and Business Operations teams as needed
12. Assist with ad-hoc administrative and operational tasks assigned by the management team
13. Maintain confidentiality and proper handling of company information and documents