Full Time DOCUMENT CONTROLLER Jobs, Salary up to MYR 3,300 in CITAGLOBAL BERHAD Federal Territory - Maukerja

DOCUMENT CONTROL ADMINISTRATOR

JOB PURPOSE : To ensure timely, accurate, efficient and effective administration support to the department and efficient implementation of the project documents management systems.

ACCOUNTABILITIES:

• To ensure effective implementation and enforcement of document management system within the organization and records management within the department at headquarters / project site office.
• To administrate project documentation management systems to ensure compliance to client and project requirements:
• Initiate project folder and authorization of access.
• Maintain project Master Document Register (MDR).
• Follow-up on project deliverables with Client and project team based on the planned date in MDR.
• Distribute controlled copy of documents in accordance to the Document Distribution Matrix.
• Administrate incoming and outgoing correspondences.
• Take minutes of meeting.
• Ensure efficient filing of documents and records (both soft copy and hardcopy) in accordance to the standard filing index in the project folder.
• Compile final documentation according to approved Table of Content (TOC).
• To update Project Experience List and allocate project number.
• To evaluate existing document management procedure to determine current effectiveness and efficiency.
• To handle the routine administrative tasks for the department.
• To assist in the preparation of organization documents for accurate and timely submission.
• To ensure compliance with company’s policies and procedures related to quality, integrity and HSE when carrying out any duty assigned.
• Any other reasonable assigned duties from time to time.

JOB SPECIFICATION:

Qualification

• Diploma / Degree in related discipline
• At least three (3) years’ experience as document control clerk, or eight (8) years in the administration field

Knowledge

• Proficient in MS office application, i.e., MS Word, MS Excel, MS PowerPoint
• Proficient in file storage optimisation, i.e., SkyDrive, FTP
• Excellent filing skills

Skills

• Good English and Bahasa Malaysia (both oral and written)
• Detail Oriented
• Sounds Interpersonal skills
• Good initiative
• Able to work independently

Pay: RM2,100.00 - RM3,300.00 per month

Work Location: In person