Full Time HR Executive (HR Operation) Jobs, Salary up to MYR 4,000 in City University Malaysia Selangor - Maukerja

HR Executive (HR Operation)

Core Objective: Responsible exclusively for the daily administrative machinery of the academic and non-academic employee lifecycle. This role manages heavy physical paperwork, manual tracking spreadsheets, and statutory legal document compliance.

Critical Hiring Filters (Strictly Enforced)

• NO Recruitment: Zero candidate sourcing, interviewing, or hiring.
• NO Payroll: No salary calculation, EPF/SOCSO processing, or disbursements.
• NO Interns / Fresh Graduates: Minimum 2 years of solid post-graduate experience is mandatory.

Key Responsibilities & Duties

1. LHDN Stamping & Legal Compliance

• Own the e-Duti Setem process: Complete end-to-end digital stamping for all Letters of Appointment (LOAs) via the LHDN MyTax / e-Duti Setem portal.
• Enforce deadlines: Ensure all legal submissions are finalized within the strict 30-day statutory window.

2. Contract Administration

• Draft employment contracts: Issue standard and specialized LOAs for both academic and non-academic staff (including executive roles, teaching staff, and management).
• Audit compliance files: Review staff profiles for missing credentials, qualifications, and background verification documents.
• Track contract lifecycles: Monitor and report on contract expiry dates for renewals, non-renewals, or tenure conversions.

3. Lifecycle & Document Control

• Physical file management: Maintain, audit, and systematically organize physical personnel files.
• Onboarding & Offboarding: Execute day-one HR orientations and coordinate physical exit clearance procedures for all staff levels.
• Audit preparation: Retrieve and arrange compliance documentation for statutory or internal operational audits.

4. Data Logging & Operational Tracking

• Attendance & Leave tracking: Verify daily attendance exceptions and consolidate unpaid leave records.
• Format monthly raw data: Prepare and format raw tracking sheets (overtime, claims, and allowances) to hand over to the Finance team for payroll processing.
• Benefits administration: Manually verify eligibility for internal staff programs, corporate benefits, and process manual medical clinic claims.

Job Requirements

• Experience: Minimum 2 years of hands-on experience strictly in HR Operations, Personnel Administration, or Contract Management.
• Staff Management Scope: Proven experience or capability to seamlessly handle administrative workflows for both academic and non-academic staff tracking lines.
• Technical Portal Skills: Mandatory, proven experience executing document submissions directly via the LHDN MyTax / e-Duti Setem portal.
• Operational Comfort: High efficiency with heavy manual data entry, physical archiving, and intermediate Excel tracking (sorting, filtering, basic formulas).

Job Type: Permanent

Pay: RM3,000.00 - RM4,000.00 per month

Benefits:

• Health insurance
• Maternity leave
• Opportunities for promotion
• Professional development

Work Location: In person