- Clementi West Region (Singapore) Singapore
Full Time ADMINISTRATIVE OPERATION EXCUTIVE Jobs, Salary up to SGD 5,000 in ANS FRESH & FROZEN PTE. LTD. West Region (Singapore) - Maukerja
ADMINISTRATIVE OPERATION EXCUTIVE
ANS FRESH & FROZEN PTE. LTD.
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Job Description
Responsibilities
Job Description& Requirements
1.
Daily OperationsCoordination
– Coordinate and monitor day-to-day administrative and operationalactivities.
2.
Purchase OrderManagement
– Prepare, process, and track purchase orders for meat, fresh products,packaging, and supplies.
3.
SupplierCoordination
– Communicate with suppliers regarding prices, orders, deliveryschedules, and product availability.
4.
Customer OrderProcessing
– Receive, verify, and process customer orders accurately and on time.
5.
Inventory Management
– Maintain accuraterecords of stock received, issued, transferred, and remaining.
6.
Stock Reconciliation
– Check physicalstock against system records and report discrepancies.
7.
DeliveryCoordination
– Coordinate daily delivery schedules with drivers, warehouse staff, andcustomers.
8.
DocumentationControl
– Prepare and maintain invoices, delivery orders, purchase orders,quotations, and other documents.
9.
Fresh ProductTraceability
– Maintain records of batch numbers, receiving dates, expiry dates, andproduct movements.
10.
Food Safety Records
– Maintain required hygiene,temperature, cold-chain, and food-safety documentation.
11.
Warehouse Coordination
– Work closely withwarehouse teams to ensure correct receiving, storage, picking, and dispatch ofproducts.
12.
Supplier Invoice Checking
– Verify supplierinvoices against purchase orders and delivery records before submission tofinance.
13.
Customer Service Support
– Respond tocustomer enquiries and coordinate solutions for order, delivery, or productissues.
14.
Sales Support
– Assist the sales team withquotations, customer orders, pricing information, and sales documentation.
15.
Wastage & Damage Monitoring
– Record and reportexpired, damaged, rejected, or wasted products.
16.
Daily & Monthly Reporting
– Prepareoperational reports covering sales, purchases, inventory, deliveries, andwastage.
17.
Data Entry & Record Keeping
– Ensure alloperational information is entered accurately into Excel, ERP, or companysystems.
18.
Compliance & Audit Support
– Maintaindocuments required for company audits, inspections, licenses, and regulatorycompliance.
19.
Interdepartmental Coordination
– Coordinateeffectively between management, purchasing, sales, warehouse, finance,production, and delivery teams.
20.
Management Support
– Provide accurate operationalinformation and reports to management and assist with improving efficiency andreducing errors.
1.
Daily OperationsCoordination
– Coordinate and monitor day-to-day administrative and operationalactivities.
2.
Purchase OrderManagement
– Prepare, process, and track purchase orders for meat, fresh products,packaging, and supplies.
3.
SupplierCoordination
– Communicate with suppliers regarding prices, orders, deliveryschedules, and product availability.
4.
Customer OrderProcessing
– Receive, verify, and process customer orders accurately and on time.
5.
Inventory Management
– Maintain accuraterecords of stock received, issued, transferred, and remaining.
6.
Stock Reconciliation
– Check physicalstock against system records and report discrepancies.
7.
DeliveryCoordination
– Coordinate daily delivery schedules with drivers, warehouse staff, andcustomers.
8.
DocumentationControl
– Prepare and maintain invoices, delivery orders, purchase orders,quotations, and other documents.
9.
Fresh ProductTraceability
– Maintain records of batch numbers, receiving dates, expiry dates, andproduct movements.
10.
Food Safety Records
– Maintain required hygiene,temperature, cold-chain, and food-safety documentation.
11.
Warehouse Coordination
– Work closely withwarehouse teams to ensure correct receiving, storage, picking, and dispatch ofproducts.
12.
Supplier Invoice Checking
– Verify supplierinvoices against purchase orders and delivery records before submission tofinance.
13.
Customer Service Support
– Respond tocustomer enquiries and coordinate solutions for order, delivery, or productissues.
14.
Sales Support
– Assist the sales team withquotations, customer orders, pricing information, and sales documentation.
15.
Wastage & Damage Monitoring
– Record and reportexpired, damaged, rejected, or wasted products.
16.
Daily & Monthly Reporting
– Prepareoperational reports covering sales, purchases, inventory, deliveries, andwastage.
17.
Data Entry & Record Keeping
– Ensure alloperational information is entered accurately into Excel, ERP, or companysystems.
18.
Compliance & Audit Support
– Maintaindocuments required for company audits, inspections, licenses, and regulatorycompliance.
19.
Interdepartmental Coordination
– Coordinateeffectively between management, purchasing, sales, warehouse, finance,production, and delivery teams.
20.
Management Support
– Provide accurate operationalinformation and reports to management and assist with improving efficiency andreducing errors.
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