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Full Time (Senior) Executive Assistant, Psychological Medicine (REACH West, Contract) Jobs, in National University Hospital - Maukerja

(Senior) Executive Assistant, Psychological Medicine (REACH West, Contract)

National University Hospital

Full Time

Singapore

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Working Location

  • Singapore

Job Description

Responsibilities

Job Purpose:

The Executive Assistant / Senior Executive Assistant provide administrative and operations support for his / her respective section.

Duties and Responsibilities:

  • Perform administrative functions including, maintain and update statistics / databases, perform data entry for tracking purposes, organise meetings and writing minutes.
  • Perform logistical functions including, but not limited to, procurement of psychologist tools and office supplies, room booking, catering, loaning of laptops / projectors and other teaching equipment.
  • Manage appointment scheduling and hotline.
  • Perform registration of patients and assist clinicians and / or therapists for a smooth clinic consultation.
  • Manage events such as workshops, seminars and training classes / courses.
  • Any other ad-hoc duties / responsibilities assigned.


Job Requirements:

  • Minimum Diploma qualification or equivalent. Further education or certification in healthcare administration is a plus.
  • Minimum of 2 years of administrative experience, preferably in a healthcare or clinical setting
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and competent in virtual meeting platforms such as Microsoft Teams and Zoom.
  • Strong planning and organisational abilities, with the capacity to manage multiple tasks and deadlines effectively.
  • Clear and professional verbal and written communication skills.
  • Able to work both independently and collaboratively within a team.

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