Full Time Executive Assistant (Sales - Marketing) Jobs, Salary up to MYR 3,500 in GATES Technology Selangor - Maukerja

KEY RESPONSIBILITIES:

• Maintain the Sales & Marketing master tracker, including leads, opportunities, customer follow-ups, task owner, status, next action, due date, and items awaiting response.
• Prepare and coordinate sales documentation, including quotations, invoices, purchase orders, contracts, proposals, tenders, RFPs, revisions, and submission records.
• Coordinate schedules, meetings, product briefings, demonstrations, logistics, presentation materials, attendance, and reminders for management and the sales team.
• Prepare and maintain Notes of Discussion, meeting minutes, action items, responsible owners, agreed target dates, and management follow-up lists.
• Handle routine customer enquiries and act as a coordination link between Sales & Marketing, Operations, Finance, Customer Service, and other relevant departments.
• Maintain customer databases, CRM records, official correspondence, document filing, response dates, and supporting records for sales activities.
• Compile and analyse basic sales data, update KPI progress, and prepare dashboards, activity reports, pending-item summaries, and management updates.
• Support the coordination of marketing campaigns, promotional activities, exhibitions, roadshows, stakeholder engagements, and corporate events.
• Conduct basic market and competitor research, monitor relevant industry trends, and prepare concise information summaries when required.
• Maintain confidentiality and refer sales targets, strategy, pricing, negotiation, closing, sensitive stakeholder communication, escalation, external commitments, and final approvals to authorised management.
• To perform any other tasks as and when required.

REQUIREMENT & QUALIFICATIONS:

• Diploma or bachelor’s degree in Sales and Marketing, Business Management, Business Administration, Communications, or a related field. Relevant working experience may be considered in place of formal qualifications.
• At least two years of relevant experience in executive assistance, sales administration, sales and marketing support, project coordination, customer service, or a similar role.
• Working knowledge of sales administration and documentation, including quotations, invoices, purchase orders, contracts, proposals, lead tracking, and customer follow-up.
• Proficient in Microsoft Office applications, especially Excel, Word, PowerPoint, Outlook, and Teams. Experience with CRM systems, trackers, dashboards, or document-management platforms is an advantage.
• Basic familiarity with AI productivity tools for drafting, summarising, research, meeting notes, presentations, and report preparation, with the ability to verify outputs and protect confidential information.
• Able to compile and interpret basic sales data and prepare clear dashboards, reports, presentation materials, and management updates.
• Good written and verbal communication skills in Bahasa Malaysia and English.
• Detail-oriented, systematic, organised, and able to prioritise multiple deadlines and follow through on pending actions.
• Strong coordination, interpersonal, customer-service, and cross-department communication skills.
• Able to work independently, exercise discretion, protect confidential information, and adapt to changing priorities.
• Willing and able to travel frequently for work, including meetings, site visits, stakeholder engagements, exhibitions, roadshows, and corporate events.
• Possess a valid driving license and own vehicle, and be willing to use it for work-related travel, subject to the company’s travel and claims policies.

Interested candidate can email directly your resume at *************

Job Type: Contract

Pay: RM2,500.00 - RM3,500.00 per month

Benefits:

• Health insurance
• Maternity leave
• Meal allowance
• Work from home

Application Question(s):

• What is your expected salary?
• How long is your notice period?

Education:

• Diploma/Advanced Diploma (Preferred)

Experience:

• Executive Assistant/Secretary: 3 years (Preferred)

Willingness to travel:

• 75% (Required)

Work Location: In person