Full Time Logistics Secretary Jobs, Salary up to SGD 3,200 in SEVEN SEAS MARITIME SERVICES (SINGAPORE) PTE. LTD. - Maukerja

The Logistics Secretary plays a vital role in ensuring that provisions and technical goods are delivered flawlessly to vessels within tight port windows. This role bridges the gap between our sales, warehouse, procurement and operations teams by managing critical documentation, tracking vessel ETAs, and coordinating port/launch logistics.

Prepare, check, and file Delivery Orders (DO), Purchase Orders (PO), invoices, and shipping permits

Assist with customs documentation, stock-takes, cycle counts, and safety/ISO audit prep

Ensure all signed documents from the Ship’s Master (Captain) or Chief Engineer are returned, filed, and processed for invoicing without delay

Liaise with drivers, freight forwarders, suppliers, and customers regarding delivery schedules or delays

Constantly tracking ship timelines and Estimated Time of Arrival (ETA)

Dynamically adjust warehouse picking schedules and delivery timelines when a ship's schedule changes unexpectedly

Assist the purchasing team in tracking urgent, last-minute sub-supplier deliveries to ensure items arrive before the vessel sails

Act as the primary point of contact for ship owners, managers, catering captains, and boarding officers regarding delivery status

Any other duties as requested by the manager and the management

Requirement

Minimum GCE O

Fresh graduates are welcome to apply

Proficiency in MS Office

High stress tolerance and ability to thrive in a fast-paced environment with constantly changing timelines

Exceptional attention to detail to prevent incorrect supplies from being sent out to sea

Strong communication skills in English

SEVEN SEAS MARITIME SERVICES (SINGAPORE) PTE. LTD. is a world-leading ship supplier providing a wide array of products and services to the international shipping trade. In Singapore, Seven Seas’s 11,916 sqm facilities located in Tuas showcase the latest cold storage/freezer warehousing and together with our in-port warehouse in Tanjung Pelepas both ensure our customer orientated quality service throughout the Far East.

Seven Seas provides 24/7 one stop service for ship supplies for containerships, bulk carriers, tankers, general cargo vessels as well as cruise liners. Our adminstrative workforce works 5.5 days and our operations teams are on 24hours standby 365 days.

Today Seven Seas is one of Singapore’s leading suppliers to the shipping and offshore industries and is ISO 9001, ISO 14001, OHSAS 18001 and ISO 22000 certified.