Full Time Junior HR Admin Jobs, Salary up to MYR 2,000 in Mindgraph Solutions Federal Territory - Maukerja

Job Description:

1. HR, Administration & Finance Support

• Provide day-to-day HR and office administrative support.
• Support Finance with petty cash, payments, reimbursements, salary advances, claims, and related documentation.
• Prepare weekly petty cash statements and monthly timesheets, including driver and ADL timesheets.
• Maintain company records, files, payments, and administrative documentation.
• Manage office supplies, pantry items, name cards, parking, Touch ‘n Go, and other office-related requirements.
• Coordinate office facilities and service arrangements, including printers, air-conditioning, pest control, etc.
• Support employee onboarding, including offer/appointment letters, asset handover, and IT coordination.
• Support drivers with documentation, timesheets, petrol, and Touch ‘n Go arrangements.
• Assist with events, job fairs, banners, pamphlets, and other company activities, including weekend support when required.

2. Tender Administration & Support

• Assist with tender preparation, compilation, translation, clarification, signing, submission, and follow-ups.
• Support PERKESO tender documentation and client submissions, including invoice handovers.
• Monitor tender portals for new opportunities and coordinate with the relevant team.
• Follow up with Presales on pending tender documents and submission requirements.

3. Management & Team Support

• Provide administrative and operational support to senior management and team members.
• Handle expense claims and related documentation for senior managers.
• Coordinate meetings, including room bookings, food and beverages, and logistics.
• Support urgent/weekend meetings when required.
• Assist with flights, hotels, visas, and other travel arrangements for management and employees.

4. Government & External Office Liaison

• Handle document submissions, collections, and follow-ups with LHDN, JTKSM, EPF, PERKESO, HRDC, banks, and other external offices.
• Assist with IKADs, Employment Passes, bank statements, LHDN stamping fees, and related documentation.

5. Asset Management

• Manage asset handover, return, replacement, repair, and tracking.
• Maintain updated asset records and coordinate employee asset-related issues with IT.

6. Travel Management – Malaysia

• Manage domestic travel arrangements, including flights, hotels, and related logistics.
• Ensure travel bookings are accurate, cost-effective, timely, and properly documented with the required approvals.

Requirements:

• Diploma/Degree in HR, Business Administration, Finance, or a related field.
• 1–3 years of experience in HR or office administration.
• Experience in documentation, claims, petty cash, timesheets, and general office administration.
• Good organizational, communication, and coordination skills.
• Proficient in Microsoft Office, especially Excel and Word.
• Able to multitask, work independently, and meet deadlines.
• Willing to travel locally and provide occasional weekend support when required.
• Good command of English and Bahasa Malaysia.

Pay: RM2,000.00 per month

Benefits:

• Health insurance
• Professional development

Work Location: In person