Full Time Office Administrator Jobs, Salary up to SGD 3,000 in BSL TAX SERVICES PTE. LTD. Central Region (Singapore) - Maukerja

Job Summary

Perform receptionist duties and administrative support.

·        Good interpersonal and communication skills.

·        Independent, as well as able to work as a team. Positive working attitude.

·        Willingness to learn.

·        Preferably with at least two (2) year of related working experience.

Duties & Responsibilities

Daily

·        Responsible for all incoming calls - Answer, screen and take messages.

·        Manage conference room reservations.

·        Ensure conference rooms and reception are clean and tidy, sufficient stationeries, bottled water are available at all times.

·        Attend to guests, direct them to conference room and arrange drinks for them.

·        Responsible for all mailings and courier arrangements.

·        Responsible for recording, receiving, collecting, sorting and disseminate all mails from courier and letter box to pass to relevant staff / department.

·        Call, arrange pickup with DHL for overseas documents if any.

·        Check postage rates and post mails at SingPost if any.

Monthly

·        Check all courier assignments provided by courier vendor against bill invoice and handover to Accountant for payments.

·        Check SingTel bill and handover to Accountant for payment if any.

·        Print reception duty calendar.

·        Check, co-ordinate with office cleaner on ordering of pantry consumables.

Office & Admin Support

·        Liaise with Building Management (MCST) on matters pertaining to faulty lights, air-con etc.

·        Assist to projects such as CMS software, office renovation, marketing material, yearly corporate calendars.

·        Data entries and managing CEMS for Clients’ information updates.

·        Co-ordinate repair and maintenance of office equipment / facilities.

·        Liaise with vendor with phone equipment’s problem.

·        Co-ordinate CMS vendor on any issues reported.

·        Monitor contractors’ maintenance schedules and contract to follow-up servicing and quotation for contract renewals.

·        Keep stock of all envelope sizes when running low, to place order and ordering of Business Name cards and Letterheads.

·        Arrange for documents to be stored in Crown Worldwide for Accounts department, if any.

HR

·        Administrative support in recruitments, onboarding and off boarding – post job openings, screen resumes / candidates, schedule interviews, co-ordinate interview process and documents, creation /deletion of door access.

·        Create new hire access in CEMS.

·        Update staff phone extension / staff contacts when they commence work or resign.

·        Co-ordinate with IT on laptop configuration for new hire, surrender IT assets from resigned staff on last working day.

·        Liaise with vendor to update staff name in office phone system.

·        Make necessary arrangement and booking of external facilities for staff training.

Yearly

·        Co-ordinate with Designer for Corporate Calendar, CNY, Christmas e-greeting.

·        Liaise with vendors for printing and mailing calendars.

·        Send out electronic Bulletin / Tax Questionaire / CNY and Christmas e-greeting using mass mailer to clients and staff.

·        Co-ordinate with Designer / IT (incl. outsource IT) as and when for amendment or changes to be made to BSL website.

·        Set up Christmas and CNY decoration.