Full Time Admin Executive (Admin - General) Jobs, Salary up to MYR 3,500 in CitizenM Kuala Lumpur Bukit Bintang Federal Territory - Maukerja

As an Admin Executive under Admin & General, you will provide administrative and coordination support to the Hotel Manager to ensure smooth and efficient hotel operations. You will assist in preparing reports, managing documentation, coordinating meetings and following up on administrative matters across departments.

You will also provide secondary administrative support to the HR Manager on HR-related documentation, records and activities when required.

Naturally, you are enthusiastic, optimistic and treat everyone with respect. You work closely with the Management team and fellow ambassadors to support the smooth running of the hotel!

Key Responsibilities:

• Provide day-to-day administrative support to the Hotel Manager, including preparing documents, correspondence, reports and presentations.
• Assist in coordinating management meetings, appointments and hotel activities, including preparing meeting materials, recording minutes and following up on action items.
• Consolidate, maintain and update hotel reports, records, trackers and other management documentation as required.
• Follow up with Department Heads on outstanding reports, submissions, deadlines and action items assigned by the Hotel Manager.
• Draft, proofread and format letters, memos, announcements, presentations and other official communications to ensure accuracy and professionalism.
• Maintain an organised filing system for hotel documents, correspondence, agreements and other management records.
• Assist in coordinating hotel projects, initiatives and administrative assignments led by the Hotel Manager.
• Liaise with internal departments and external parties on administrative matters, ensuring timely communication and follow-up.
• Assist with the preparation, submission and tracking of Purchase Requisitions (PR), Purchase Orders (PO), invoices and other administrative documentation when required.
• Provide administrative support to the HR Manager
• Assist with HR-related administration, including training records, associate activities, internal communications and other HR initiatives when required.
• Support the coordination of associate engagement activities, meetings and hotel-wide announcements.
• Ensure all confidential hotel, management and associate information is handled appropriately and in accordance with company policies and procedures.
• Monitor office supplies and administrative resources, and coordinate replenishment when necessary.
• Inform and report to the Hotel Manager on outstanding administrative matters, deadlines and issues requiring attention.
• Exercise flexibility to perform other duties and administrative assignments as and when required by Management.

Job Requirements:

• Strong written and verbal communication skills in English.
• Possess a Diploma / Degree in Business Administration, Office Management, Human Resources or a related field.
• Proficient in Microsoft Office, particularly Word, Excel and PowerPoint.
• Strong organisational skills, with the ability to manage multiple tasks and prioritise workload effectively.
• Detail-oriented with a high level of accuracy in documentation, data entry and reporting.
• Good time management skills and the ability to meet deadlines in a fast-paced environment.
• Able to communicate and coordinate effectively with different departments and levels of Management.
• Able to work independently, take initiative and follow through on assigned tasks.
• Positive attitude, proactive and adaptable to changing priorities.
• Able to handle confidential information with discretion and professionalism.
• Previous experience in administrative support, preferably in the hotel or hospitality industry, will be an added advantage.
• Fresh graduates are welcome to apply!

Your shift:

• Flexi Hours: 08:00– 17:00; 09:00– 18:00 (including 1 hour meal break)

We...

• Offer you a mobile job, never dull or standard.
• Offer you a training program and personal development plan.
• Reward you for good performance.
• Give you meal allowances, dental benefits and many more!

Pay: RM2,500.00 - RM3,500.00 per month

Benefits:

• Free parking
• Health insurance
• Maternity leave
• Meal allowance
• Opportunities for promotion
• Parental leave
• Professional development

Work Location: In person