Full Time Administrative Executive Jobs, in Allevia Aesthetics Selangor - Maukerja

Company Description Allevia Aesthetics is a Malaysia-based healthcare company specializing in the distribution and commercialization of medical aesthetics, medical devices, and healthcare solutions. The organization focuses on bringing innovative, high-quality products to healthcare professionals and supporting their successful introduction and long-term growth in the Malaysian market. The team manages the full product journey, including regulatory and market access, commercial strategy, and product positioning. Allevia Aesthetics also emphasizes KOL and clinical engagement, education, and distribution to create sustainable value for partners and the broader healthcare community.

Role Description We are looking for a responsible and organised Admin Executive to support our day-today operations. The role will involve general administrative work, sales order processing, coordination with customers and the sales team, delivery arrangements, inventory management, and basic warehouse/store management. The ideal candidate is detail-oriented, proactive, and comfortable working in a fastpaced environment where they may need to handle different tasks independently. 

Key Responsibilities

Administrative Support

• Provide day-to-day administrative support to ensure smooth office operations.

• Maintain proper filing and documentation, both physical and digital.

• Maintain accurate records and update relevant databases or reports.

• Coordinate with the sales team, customers, suppliers, and other parties when required.

• Assist with general administrative and operational tasks as assigned.

Sales Order & Delivery Coordination

• Process sales orders accurately and in a timely manner.

• Prepare invoices, delivery orders and other relevant documents.

• Coordinate picking, packing and order preparation.

• Arrange deliveries with courier and logistics providers.

• Monitor delivery status and follow up on any delivery issues.

• Coordinate with customers and sales personnel regarding order and delivery matters.

Inventory & Store Management

• Maintain accurate inventory records and stock movement.

• Conduct periodic stock counts and reconcile physical stock against records.

• Assist in receiving and checking incoming goods.

• Assist with loading and unloading of goods when required.

• Prepare and update inventory summaries and stock reports.

• Ensure products are properly stored, organised and labelled.

• Maintain the cleanliness, organisation and proper condition of the storage area.

General Operations

• Support the team in ensuring smooth day-to-day business operations.

• Assist with documentation and preparation for audits, stock checks or regulatory requirements where necessary.

• Perform other administrative and operational duties as assigned. 

Requirements

• Minimum Diploma/ Professional Courses or equivalent qualification.

• Previous experience in administration, sales coordination, order processing or inventory management is an advantage.

• Basic understanding of sales order processing, invoicing and inventory procedures.

• Good communication and coordination skills.

• Proficient in Microsoft Office, particularly Excel and Word.

• Good attention to detail with strong organisational skills.

• Able to work independently and follow up on tasks responsibly.

• Positive attitude and willing to learn.

• Occasional lifting and handling of goods is required.

Benefits

• Competitive salary package

• Medical & Optical benefits

• Supportive and collaborative working environment

• Opportunity to grow with a fast-growing company