Full Time Admin Executive Jobs, Salary up to SGD 3,000 in BUSINESS EDGE PERSONNEL SERVICES PTE LTD Central Region (Singapore) - Maukerja

Scope of Work

• Manage and maintain databases and Excel trackers across PHS workstreams, including transport, accommodation and other logistical arrangements.
• Collate, verify, consolidate and disseminate information to relevant stakeholders, ensuring accuracy and timely updates.
• Process and track payments, invoices and related financial documentation.
• Liaise with internal and external stakeholders to obtain information, clarify discrepancies and follow up on outstanding matters.
• Provide general administrative and logistical support, including for visits, events, errands and other ad hoc duties as required.
• Provide administrative and logistical support during major ASEAN meetings and events, including on-site deployment where required.
• Undertake any other duties and responsibilities as delegated by reporting officer.

Requirements

• Minimum A-Level/Diploma Holder
• Proficiency in Microsoft Excel, including advanced formulas, lookup functions (e.g. XLOOKUP), PivotTables, data validation and managing datasets.
• Experience with Excel macros, VBA, Power Query or other data automation tools would be advantageous.
• Familiarity with AI tools (e.g. ChatGPT, Microsoft Copilot) to improve administrative workflows, data processing and productivity would be advantageous.
• Meticulous, organised and systematic, with strong attention to detail and accuracy.
• Able to independently manage databases, reconcile information from multiple sources and identify discrepancies.
• Good written communication and interpersonal skills, with the ability to coordinate with multiple stakeholders.
• Able to handle confidential and sensitive information with discretion.
• Prior experience in administrative support, database management or invoice processing would be advantageous.
• Flexible and willing to assist with ad hoc administrative and logistical tasks.
• Willing and able to work beyond regular office hours, including occasional weekends and public holidays, when required to support major ASEAN meetings and events.
• Able to accommodate periods of increased workload, particularly during major ASEAN meetings in January, May, July and November 2027.

Working Hours

• 0830 – 1800hrs (Monday to Thursday), 0830 – 1730hrs (Friday), with 1 hour lunch break

Employment Duration

• Able to commit until December 2027 (1-year contract).

Work Location: HQ (Sherwood Road), with possible deployment to event venues and other locations as required.

EA License No.: 96C4864

Reg No.: R25128798 HUANG QIMENG