- Bukit Merah Central Region (Singapore) Singapore
Full Time Administrative Executive, Student Administration Jobs, Salary up to SGD 2,300 in BELLS Institute Of Higher Learning Central Region (Singapore) - Maukerja
Administrative Executive, Student Administration
BELLS Institute Of Higher Learning
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Job Description
Responsibilities
Job Purpose
The Administrative Executive supports the Student Administration Department in maintaining accurate, complete and audit-ready training and assessment records. The primary responsibility of this position is to maintain full accountability for LMS assessment and class-end records across digital and physical documentation, while providing operational support for student administration, government portal transactions, compliance and departmental digitalisation initiatives.
Key Responsibilities
LMS Assessment & Class-End Record Accountability
Maintain full accountability for LMS assessment and class-end records, ensuring all required digital and physical documents are received, complete and properly accounted for.
Document Verification & Follow-Up
Review LMS and physical records to identify missing, incomplete or incorrectly submitted documentation and follow up promptly with Training Centres, Trainers, Assessors, Programme Managers and relevant stakeholders.
Physical Document Collection & Tracking
Monitor the timely return of physical assessment and class-end documents from Training Centres to HQ and maintain accurate tracking of outstanding and received records.
Document Filing, Archiving & Storage Management
Ensure physical records are properly labelled, sorted, filed, packed and archived, and maintain proper accountability for documents stored at HQ and external/warehouse storage locations.
Audit & Compliance Readiness
Maintain records in an audit-ready condition and support document retrieval, verification and preparation for internal reviews, compliance checks and external audits.
Student Enrolment, Attendance & Assessment Support
Assist with learner enrolment, attendance and assessment transactions through TMS, TPGateway and other relevant systems.
Training Grant & Funding Administration Support
Assist with grant/claim submissions, SkillsFuture Credit-related administration and other applicable funding transactions, including follow-up on outstanding or unsuccessful cases.
Class-Start & Class-End Administration
Provide operational support for class-start and class-end requirements, including digital attendance, administrative records and required documentation.
Exception Management & Escalation
Monitor outstanding documentation and administrative cases and escalate prolonged delays, discrepancies, compliance issues or operational risks to the Administration Lead and/or Head of Student Administration.
Digitalisation & System Enhancement
Support departmental digitalisation, automation and TMS/LMS enhancement initiatives, including system testing and adoption of improved workflows.
Process Improvement
Identify recurring documentation or operational gaps and recommend practical improvements to strengthen accuracy, accountability, efficiency and audit readiness.
Departmental & Cross-Functional Support
Work collaboratively with team members and internal stakeholders and perform other Student Administration duties assigned by the Administration Lead and/or Head of Student Administration.
Requirements
Minimum GCE A-Level, Diploma or equivalent qualification in any discipline.
At least 1 year of relevant administrative or operations experience is preferred.
Strong attention to detail with a high level of accuracy and accountability in handling records and documentation.
Good organisational and document management skills, with the ability to manage both digital and physical records systematically.
Able to perform detailed verification and follow-up on incomplete or outstanding documentation.
Proactive, responsible and able to work independently with minimal supervision.
Comfortable adopting new technology, digital tools and automated processes.
BELLS Education Group's Track Record and Corporate Profile
Champions of Employability
When it comes to career workshops conducted in Singapore, there is no better and more experienced entity than BELLS Education Group. We have an unrivalled rate of placement in the number of participants getting jobs after our workshops, proving our techniques to be both ground-breaking and innovative. Having conducted nationwide programmes and also various programmes for students and alumni members of various educational institutes and private schools, it is clear that BELLS Education Group is the training provider of choice.
The Administrative Executive supports the Student Administration Department in maintaining accurate, complete and audit-ready training and assessment records. The primary responsibility of this position is to maintain full accountability for LMS assessment and class-end records across digital and physical documentation, while providing operational support for student administration, government portal transactions, compliance and departmental digitalisation initiatives.
Key Responsibilities
LMS Assessment & Class-End Record Accountability
Maintain full accountability for LMS assessment and class-end records, ensuring all required digital and physical documents are received, complete and properly accounted for.
Document Verification & Follow-Up
Review LMS and physical records to identify missing, incomplete or incorrectly submitted documentation and follow up promptly with Training Centres, Trainers, Assessors, Programme Managers and relevant stakeholders.
Physical Document Collection & Tracking
Monitor the timely return of physical assessment and class-end documents from Training Centres to HQ and maintain accurate tracking of outstanding and received records.
Document Filing, Archiving & Storage Management
Ensure physical records are properly labelled, sorted, filed, packed and archived, and maintain proper accountability for documents stored at HQ and external/warehouse storage locations.
Audit & Compliance Readiness
Maintain records in an audit-ready condition and support document retrieval, verification and preparation for internal reviews, compliance checks and external audits.
Student Enrolment, Attendance & Assessment Support
Assist with learner enrolment, attendance and assessment transactions through TMS, TPGateway and other relevant systems.
Training Grant & Funding Administration Support
Assist with grant/claim submissions, SkillsFuture Credit-related administration and other applicable funding transactions, including follow-up on outstanding or unsuccessful cases.
Class-Start & Class-End Administration
Provide operational support for class-start and class-end requirements, including digital attendance, administrative records and required documentation.
Exception Management & Escalation
Monitor outstanding documentation and administrative cases and escalate prolonged delays, discrepancies, compliance issues or operational risks to the Administration Lead and/or Head of Student Administration.
Digitalisation & System Enhancement
Support departmental digitalisation, automation and TMS/LMS enhancement initiatives, including system testing and adoption of improved workflows.
Process Improvement
Identify recurring documentation or operational gaps and recommend practical improvements to strengthen accuracy, accountability, efficiency and audit readiness.
Departmental & Cross-Functional Support
Work collaboratively with team members and internal stakeholders and perform other Student Administration duties assigned by the Administration Lead and/or Head of Student Administration.
Requirements
Minimum GCE A-Level, Diploma or equivalent qualification in any discipline.
At least 1 year of relevant administrative or operations experience is preferred.
Strong attention to detail with a high level of accuracy and accountability in handling records and documentation.
Good organisational and document management skills, with the ability to manage both digital and physical records systematically.
Able to perform detailed verification and follow-up on incomplete or outstanding documentation.
Proactive, responsible and able to work independently with minimal supervision.
Comfortable adopting new technology, digital tools and automated processes.
BELLS Education Group's Track Record and Corporate Profile
Champions of Employability
When it comes to career workshops conducted in Singapore, there is no better and more experienced entity than BELLS Education Group. We have an unrivalled rate of placement in the number of participants getting jobs after our workshops, proving our techniques to be both ground-breaking and innovative. Having conducted nationwide programmes and also various programmes for students and alumni members of various educational institutes and private schools, it is clear that BELLS Education Group is the training provider of choice.
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