Full Time Senior Contracts Administrator (Projects - Real Estate) Jobs, in Valiram Federal Territory - Maukerja

About Valiram

Valiram was established in 1935 in Kuala Lumpur, Malaysia, originally specializing in the textile trade. Today, Valiram is Southeast Asia’s leading luxury goods and 360 retail specialist with presence in Malaysia, Singapore, Indonesia, Australia, New Zealand, Thailand, Hong Kong, Macau, Vietnam and the Philippines. Operating more than 500 stores, a number which continues to grow, the group represents in excess of 200 brands across various categories, from fashion and accessories, timepieces and jewelry, perfume and cosmetics to confectionery and dining concepts.

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Valiram Brands:

• Beauty (Victoria’s Secret, Bath & Body Works, Rituals, Molton Brown)
• Fashion (Michael Kors, Steve Madden, Tory Burch, Chloe, MLB Korea, Giuseppe Zanotti, Charles & Keith, Pedro etc)
• Accessories (Swarovski, Mont Blanc)
• Travel Retail (Hermes, Bvlgari, The Flying Emporium, Coach, Polo Ralph Lauren, Lacoste, Beaute Love, Ion Gizmos, Candy Party, Wear + When, Tumi)
• F&B (Bacha Coffee, Quivo, Godiva, TWG Tea, Laderach, Candy Party)
• Watches (Swiss Watch, Tudor, Rolex, Cartier, Tissot, Zenith, Bell & Ross, Breitling, Blancpain, Omega)

Position Summary

The Senior Contracts Administrator reports to the Head of Procurement – Projects & Real Estate and manages pre- and post-contract activities for real estate projects. The role provides day-to-day commercial and contractual support to the Real Estate leader while maintaining procurement governance and reporting through the Head of Procurement. Responsibilities include procurement, awards, contracts, budgets, payments, variations, claims, compliance and final accounts, with close coordination across project teams, consultants, contractors and suppliers to support timely, compliant and cost-effective delivery.

Key Areas of Responsibilities

• Real Estate support: advise the Real Estate leader on procurement strategy, contract approach, budgets, awards, risks, approvals and key project decisions.
• Tendering: coordinate scopes, bills of quantities (BQs), tender documents, invitations, clarifications, interviews, commercial evaluations, negotiations and award recommendations.
• Costing: review estimates, benchmarks, quantities, rates, exclusions and value-engineering proposals to support budgets and award decisions.
• Letters of Intent, Letters of Award and contracts: prepare and administer Letters of Intent (LOIs), Letters of Award (LOAs), consultancy agreements, construction and supply contracts, purchase orders and related approvals through execution.
• Contract control: ensure agreements clearly cover scope, price, programme, payments, retention, security, insurance, warranties, variations, liabilities and close-out requirements.
• Due diligence and compliance: verify vendor registration, financial capacity, licences, insurance, safety, capability and statutory compliance before appointment and throughout the contract.
• Payment certification: prepare and/or check claims against contracts, progress, quantities, rates, previous payments, retention, deductions, taxes and supporting records before recommending interim and final payment certification.
• VO management: verify variations against scope, instructions, quantities, rates, quotations, programme and budget; recommend valuation and maintain the VO register through approval and final account.
• Budget and cost control: track budgets, awards, commitments, payments, accruals, variations, claims, cash flow, contingency and forecast final cost; report variances and corrective actions.
• Claims and risk: assess extensions of time, delay and cost claims, issue contractual correspondence and escalate risks, defaults and unauthorised commitments.
• Stakeholder liaison: work closely with the Real Estate leader, project team, consultants, contractors, suppliers, Procurement, Finance and Legal to resolve contract and commercial matters.
• Records and reporting: maintain accurate contract, approval, payment, VO, claim and compliance registers and provide concise management reports.
• Completion and close-out: support handover, defects, warranties, final accounts, final payment, retention release and closure of all contractual obligations.

Key Requirements

• Bachelor’s degree in Quantity Surveying, Construction Management, Building, Engineering, Contract Management or a related discipline. A relevant professional qualification or membership such as RISM, RICS, AIQS or equivalent is an advantage.
• Minimum 6–8 years of contract administration or quantity surveying experience across real estate development, construction, refurbishment, fit-out or other capital projects.
• Strong working knowledge of pre-contract and post-contract administration, tendering, valuations, variations, claims, extensions of time, final accounts and cost control.
• Sound knowledge of common construction contract forms, commercial terms and contract documentation practices.
• Able to interpret drawings, specifications, bills of quantities, pricing schedules, programmes and contractual provisions.
• Commercially astute, analytical and numerically strong, with sound judgement and close attention to detail.
• Strong negotiation, written communication, documentation and stakeholder-management skills.
• Organised, proactive and able to manage multiple contracts, deadlines and competing project priorities.
• Proficient in Microsoft Office, particularly Excel, with experience using project cost-control, ERP or contract-management systems. Able to travel when required.
• Fluent written and spoken English and Bahasa Malaysia. Proficiency in other regional languages is an advantage.