Full Time HR - Admin Assistant Jobs, Salary up to MYR 2,000 in Calaqisya Selangor - Maukerja

HR & Admin Assistant

Cala Holding HQ, Eco Santuari, Selangor

Vacancy: 1 Fulltimer
The HR & Admin Assistant supports the HR team in managing day-to-day office

administration and facilities-related matters.

The role assists in coordinating building maintenance, office equipment, company devices, service providers, licences and general workplace requirements. The role also acts as a point of contact for employees to report office and facilities-related issues and ensures that reported matters are properly followed up and communicated to the relevant parties.

We'd love to hear from you:

• Diploma or Degree in Human Resources, Business Administration, Management ora related field.
• Fresh graduates are encouraged to apply.
• Good organisational and administrative skills.
• Good communication and interpersonal skills.
• Basic knowledge of Microsoft Office, Google Workspace or similar tools.
• Good attention to detail and record-keeping skills.
• Able to communicate and coordinate with vendors, contractors and building management.
• Able to manage multiple tasks and follow up on pending matters.
• Proactive, responsible and willing to learn.
• Comfortable handling practical workplace and administrative matters.
• Possession of a valid car or motorcycle driving licence is an added advantage, as the role may involve occasional travel for office and administrative matters.
• Experience in office administration or facilities coordination is an advantage but not required.

Your Day-to-Day:

• Assist the HR team with day-to-day office administration and facilities-related matters.
• Receive and record reports from employees regarding office and building issues such as faulty lights, plumbing or pipe issues, air-conditioning problems, damaged facilities and other workplace concerns.
• Coordinate with building management, contractors, vendors or relevant service providers to arrange the necessary repairs or services.
• Follow up on reported issues and update the relevant parties on the progress until the matter is resolved.
• Assist in coordinating regular services such as air-conditioning servicing, pest control, cleaning and other office maintenance.
• Assist in monitoring scheduled maintenance and service dates to ensure services are carried out on time.
• Assist in coordinating maintenance and troubleshooting for company devices and office equipment, including MacBooks, iMacs, printers and other relevant equipment.
• Maintain updated records of company devices and equipment, including assigned users, locations and condition.
• Assist in coordinating repair, servicing or replacement of company devices and equipment when required.
• Assist in maintaining records of vendors, contractors, service providers, quotations, invoices and service documentation.
• Assist in monitoring relevant licences, permits, registrations and renewal dates related to the office and building.
• Assist in coordinating with relevant authorities, building management and service providers for office-related matters.
• Assist in managing office supplies and other general administrative requirements.
• Assist in obtaining quotations and coordinating purchases for office and facilities-related requirements, subject to the company's approval process.
• Maintain proper filing and documentation for facilities, equipment, licences, maintenance and other administrative matters.
• Escalate unresolved, urgent or major facilities issues to the HR Manager.
• Support the HR team in ensuring the office remains clean, functional, safe andcomfortable for employees.
• Perform other HR and administrative duties as assigned by the HR Manager.

What is expected of you:

• Be responsible. When an issue is assigned to you, make sure it is followed up untilthere is a clear outcome.
• Be proactive. Don't wait for someone to remind you about maintenance, servicing or pending issues.
• Follow up. Contact the relevant vendor, contractor or building management and check the status regularly.
• Keep proper records. Make sure information about devices, maintenance, licences and vendors is updated and easy to find.
• Communicate clearly. Keep your manager and relevant employees informed when there are updates, delays or changes.
• Be willing to learn. You will be exposed to different areas of office administration and facilities management, so willingness to learn is important.
• Be organised. Manage multiple small tasks and make sure nothing is missed.
• Be practical. When something goes wrong, identify who can help resolve it andtake the necessary steps.
• Be alert. Pay attention to the condition of the workplace and highlight potential issues early.
• Take ownership of your work. Although you will receive guidance from the HR team, you are expected to gradually handle assigned matters independently.

Pay: From RM2,000.00 per month

Benefits:

• Meal provided
• Professional development

Work Location: In person