Full Time Administrative Assistant Jobs, in Stellar AI - Maukerja

Company Description Stellar AI is a Singapore-based Artificial Intelligence and Management Consultancy firm specializing in AI voice bots, chatbots, and customer engagement solutions. The company focuses on helping organizations enhance customer interaction through intelligent automation and tailored consulting services. Stellar AI operates at the intersection of technology and business strategy, offering practical, scalable tools for modern customer service. Potential team members can learn more about the company’s activities and culture through its social media presence on Facebook and Twitter.
Role Description This is a full-time Administrative Assistant role based in Singapore with a hybrid work arrangement, allowing some work-from-home flexibility. The Administrative Assistant will manage daily office operations, including scheduling meetings, maintaining calendars, and coordinating travel and logistics for team members. The role includes handling incoming calls and messages, greeting visitors, and supporting internal and external communications. The Administrative Assistant will perform clerical tasks such as preparing documents, maintaining records, organizing files, and assisting with data entry and basic reporting. This position also supports executives with administrative tasks, ensuring smooth coordination between teams and contributing to an organized, efficient work environment.
Qualifications

• Candidates should possess strong Administrative Assistance and Executive Administrative Assistance skills to support daily operations and leadership needs.
• Candidates should possess effective Communication and Phone Etiquette skills to handle calls, messages, and interactions with clients and colleagues professionally.
• Candidates should possess solid Clerical Skills, including document preparation, filing, data entry, and record management.
• Candidates should have proficiency with office productivity tools (e.g., word processing, spreadsheets, calendar applications) and be comfortable learning new systems.
• Candidates should demonstrate strong organizational abilities, attention to detail, time management, and the capacity to handle multiple tasks concurrently.
• Candidates should have prior experience in an administrative or office support role; experience in technology or consulting environments is an advantage.
• Candidates should have a diploma or bachelor’s degree in business administration, management, or a related field, or equivalent relevant experience.