Full Time Assistant Purchasing Manager Jobs, in IHG Hotels & Resorts Federal Territory - Maukerja

Position Summary

The Procurement Assistant Manager is responsible for overseeing and managing the procurement operations of Hotel Indigo Kuala Lumpur on the Park, ensuring the timely, cost-effective and efficient sourcing of goods and services in accordance with hotel standards, IHG policies and financial guidelines.

The position plays a key role in supplier management, purchasing controls, cost optimisation and procurement system administration while supporting the Director of Finance & Business Support in achieving operational and financial objectives.

Key Responsibilities

• Oversee and coordinate all hotel procurement activities, including sourcing, supplier evaluation, negotiation and purchasing of goods and services.
• Develop and maintain effective relationships with suppliers to ensure competitive pricing, consistent quality and timely delivery.
• Review and verify purchase requisitions, quotations and purchase orders to ensure compliance with approved budgets, purchasing procedures and authorisation requirements.
• Manage and administer the Purchase Plus procurement system, ensuring accurate purchasing records, appropriate access and effective utilisation by relevant departments.
• Collaborate with Department Heads to identify procurement requirements, forecast purchasing needs and ensure uninterrupted hotel operations.
• Monitor purchasing costs, supplier pricing and expenditure trends while identifying opportunities for cost savings and operational improvements.
• Coordinate with the Receiving, Stores and Finance teams to ensure accurate documentation, timely delivery and resolution of discrepancies.
• Ensure respective departments are notified upon delivery and that authorised representatives verify and acknowledge receipt of goods.
• Oversee supplier performance, contract renewals and purchasing agreements to ensure compliance with hotel requirements.
• Maintain accurate procurement documentation, purchasing reports and supplier records for financial reporting and audit purposes.
• Ensure all procurement activities comply with IHG policies, hotel financial procedures, ethical purchasing practices and applicable regulations.
• Support the Director of Finance & Business Support in budget preparation, procurement planning and cost-control initiatives.
• Provide guidance and supervision to procurement personnel, where applicable, to maintain efficiency and accountability.
• Identify opportunities to improve procurement procedures, internal controls and departmental coordination.
• Perform other duties and responsibilities as assigned by Management.
  
  

Key Requirements

• Diploma or Degree in Supply Chain Management, Procurement, Business Administration, Finance or a related field.
• Relevant experience in procurement or purchasing, preferably within the hospitality industry.
• Sound knowledge of procurement procedures, supplier management, purchasing controls and cost optimisation.
• Experience with Purchase Plus or similar procurement systems is an advantage.
• Strong negotiation, analytical and problem-solving skills.
• Good leadership, communication and interpersonal skills.
• Ability to manage multiple priorities and work effectively with various hotel departments.
• Strong attention to detail, integrity and accuracy in documentation.
• Proficiency in Microsoft Office applications, particularly Excel.
• Ability to work independently and make sound operational decisions within approved authority.
  
  

Working Relationships

• Reports directly to the Director of Finance & Business Support.
• Works closely with Department Heads, Finance Team, Receiving, Stores and external suppliers.
• Provides operational guidance to procurement personnel, where applicable.
  
  

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