Full Time HR ADMIN EXECUTIVE Jobs, Salary up to MYR 3,500 in KAISAR PHARMACY Selangor - Maukerja

ROLE SUMMARY

Kaisar Pharmacy is seeking a responsible, organized and proactive HR & Admin Executive to provide administrative and operational support to the HR Manager in managing the Company's human resource and administrative functions, primarily for the Headquarters (HQ).

The successful candidate will assist in HQ recruitment, employee documentation, HR administration, employee relations, performance management, training coordination, HR policy administration and general office administration.

The role will also provide administrative support and coordination for HR matters involving the Company's pharmacy outlets, working closely with the HR Manager, Hiring Executive, Payroll Executive and outlet managers to ensure smooth HR operations.

KEY RESPONSIBILITIES

1. HQ Recruitment & Onboarding

• Manage and coordinate recruitment activities for HQ positions, including job advertisements, candidate screening, interview arrangements and candidate follow-ups.
• Coordinate interview schedules between candidates and hiring managers.
• Prepare employment offers, appointment letters and other recruitment-related documentation for review and approval.
• Coordinate onboarding, orientation and induction programmes for new HQ employees.
• Follow up with department heads on HQ manpower requirements and recruitment status.
• Maintain updated recruitment records and vacancy status for HQ.
• Coordinate with the Hiring Executive on recruitment matters involving pharmacy outlets when necessary.

2. HR Administration & Employee Documentation

• Maintain and update employee personal files, employment contracts and HR documentation for HQ and pharmacy outlets.
• Prepare HR letters and documentation relating to new appointments, confirmations, transfers, promotions, resignations and other employee matters.
• Ensure employee records and documentation are properly maintained, updated and filed.
• Assist in maintaining employee information in the HRMS (Info-Tech), excluding payroll and attendance-related functions handled by the Payroll Executive.
• Coordinate employee exit clearance and ensure the return of Company property.
• Ensure confidentiality and proper safekeeping of employee information and records.
• Coordinate and arrange the submission of employment contracts to the Inland Revenue Board of Malaysia (LHDN) for stamp duty assessment and stamping.
• Ensure employment contracts are duly stamped within the prescribed timelines in accordance with applicable Malaysian stamp duty requirements.
• Maintain proper records of stamped employment contracts and related stamping receipts or certificates.
• Follow up on stamping status and liaise with LHDN or relevant parties on any stamping-related matters.

3. HR Policies, Procedures & Compliance

• Assist the HR Manager in reviewing, updating and maintaining HR policies, procedures and standard operating procedures.
• Assist in maintaining and updating the Employee Handbook.
• Support the implementation and communication of HR policies and procedures to employees and outlet managers.
• Maintain proper HR compliance records and documentation.
• Assist the HR Manager in monitoring compliance with applicable Malaysian employment requirements.
• Keep updated on relevant HR administrative requirements and report matters requiring management attention.

4. HR Reporting & Coordination

• Assist in preparing weekly and monthly HR reports for Management.
• Compile and update HR information relating to headcount, recruitment status, vacancies, staff turnover and employee movements.
• Maintain trackers for contract renewals, employee confirmations and other outstanding HR matters.
• Coordinate with the Hiring Executive and Payroll Executive to obtain relevant HR information for reporting purposes.
• Follow up with outlet managers and department heads on pending HR submissions and documentation.
• Highlight outstanding matters and issues to the HR Manager for further action.

5. General Administration

• Assist in organising Company events, staff activities and internal engagement programmes.
• Perform other reasonable HR and administrative duties assigned by the HR Manager or Management.

JOB REQUIREMENTS

• Diploma or Bachelor's Degree in Human Resource Management, Business Administration or a related field.
• Minimum 1–2 years of relevant experience in HR or administrative functions.
• Basic knowledge of Malaysian employment laws and HR practices.
• Experience in HR documentation, recruitment coordination and employee administration.
• Familiarity with HRMS systems; experience using Info-Tech will be an added advantage.
• Proficient in Microsoft Office, particularly Excel, Word and Outlook.
• Good communication and interpersonal skills.
• Strong organizational skills with good attention to detail.
• Able to handle confidential information responsibly.
• Proactive, dependable and able to work independently.
• Good command of English and Bahasa Malaysia.

Why Join Us?

• Work with a trusted, Syariah-Compliant Healthcare Brand
• Take on a meaningful management role supporting an established Malaysian community pharmacy network.
• Gain broad exposure across recruitment, employee relations, performance management, compliance and administration.
• Opportunity to strengthen HR systems and make a visible operational impact across HQ and multiple outlets.
• Work in a growth-oriented environment that values accountability, professionalism, teamwork and continuous improvement.

- Send your resume to *************

- Learn more at: *************

Step up and lead HR transformation with us.

Job Types: Full-time, Permanent, Contract

Pay: RM3,000.00 - RM3,500.00 per month

Benefits:

• Opportunities for promotion
• Professional development

Application Question(s):

• Expected Salary?
• Notice Period?
• Familiar with Info-Tech?

Experience:

• Human Resources Management: 2 years (Preferred)

Work Location: In person