Full Time Executive Assistant for Director Jobs, Salary up to MYR 3,500 in FLORA SENTOSA SERVICES SDN BHD Selangor - Maukerja

Position: Executive Assistant to Director
Department: Management Office
Reporting Line: Director

JOB OVERVIEW

We are looking for a highly organised, proactive and trustworthy Executive Assistant to provide comprehensive administrative and coordination support to the Director/Management. The role requires strong communication, time management, attention to detail and the ability to handle confidential information professionally.

KEY RESPONSIBILITIES

1. Executive & Administrative Support

• Provide day-to-day administrative support to the Director/Management.
• Manage and coordinate the Director’s calendar, appointments, meetings and schedules.
• Arrange internal and external meetings, appointments and business engagements.
• Prepare meeting agendas, documents, presentations and other materials when required.

2. Communication & Coordination

• Act as a point of contact between the Director and internal departments, clients, suppliers and external parties.
• Handle correspondence, emails, WhatsApp messages and other communications professionally.
• Coordinate and follow up with relevant departments on matters assigned by Management.
• Ensure important information and instructions are communicated accurately.

3. Reporting & Documentation

• Prepare management reports, summaries, presentations and other business-related documents.
• Assist in compiling information and data from different departments for Management review.
• Maintain proper filing and documentation of important company records.
• Monitor pending tasks, deadlines and follow-ups assigned by Management.

4.Business & Operational Support

• Assist Management in coordinating company activities, projects and special assignments.
• Follow up on operational matters and provide updates to Management.
• Assist with preparation of quotations, proposals, letters, presentations and other business documents when required.
• Conduct basic research and gather information to support Management’s decision-making.

5.Confidentiality & Professional Conduct

• Handle confidential company and Management information with a high level of discretion.
• Maintain professionalism when dealing with employees, clients, suppliers and external parties.
• Ensure sensitive documents and information are properly maintained and protected.
• Perform other administrative and coordination duties as assigned by the Director/Management.
• Assist in ad-hoc projects and tasks according to business requirements.

REQUIREMENTS

• Diploma or Bachelor's Degree in Business Administration, Management, Operations, Accounting, Finance, or a related field.
• Minimum 2–3 years of relevant working experience in Personal Assistant, Executive Assistant, Management Executive, Admin Executive, Operations Executive, or similar roles.
• Fresh graduate encourage to apply
• Strong organisational, administrative, and documentation skills.
• Good analytical and problem-solving skills with the ability to understand and interpret data.
• Proficient in Microsoft Excel (Intermediate level) Word, and PowerPoint.
• Able to prepare reports, summaries, presentations, spreadsheets, and data analysis.
• Strong follow-up and coordination skills.
• Able to manage multiple tasks and priorities effectively.
• Good written and verbal communication skills.
• Able to work independently with minimum supervision.
• Proactive, resourceful, detail-oriented, and willing to take ownership of assigned tasks.
• High level of integrity and ability to handle confidential information.
• Able to work in a fast-paced environment and adapt to changing priorities.
• Possess a strong sense of responsibility and urgency.
• Willing to perform ad-hoc duties and support the Director in various business matters.
• Possess own transport and willing to travel when required.

KEY SKILLS

Administrative & Documentation | Microsoft Excel | Data Analysis | Reporting | Task & Follow-Up Management | Communication | Coordination | Problem Solving | Time Management | Confidentiality

Pay: RM2,500.00 - RM3,500.00 per month

Benefits:

• Professional development

Application Question(s):

• What is your expected salary?

Work Location: In person