Administration Assistant, Intern Jobs, Salary up to MYR 1,000 in Pentas Flora Group Selangor - Maukerja

About the role

The Administration Assistant (Intern) provides administrative and coordination support to the Engineering and Maintenance team, ensuring efficient documentation, procurement processing, and maintenance record management. The role supports daily operations by handling purchase requisitions, vendor coordination, and maintenance documentation.

Key responsibilities

• Prepare Purchase Requisitions (PR) based on requests from engineers and maintenance staff.
• Source quotations from vendors and suppliers.
• Prepare price comparison worksheets for evaluation by engineers/management.
• Follow up on purchase orders (PO) status with procurement/suppliers.
• Maintain records of purchases, quotations, and supplier details.
• Assist in verifying invoices against PO and delivery documents.
• Maintain and update maintenance records, service reports, and equipment history.
• Assist in scheduling preventive maintenance (PM) activities.
• Track maintenance work orders and ensure proper documentation.
• Ensure all maintenance documents are properly filed (hardcopy & digital).
• Support preparation of maintenance checklists (daily, weekly, monthly).
• Ensure proper documentation in line with company procedures and audit requirements.
• Assist in preparing documents for internal/external audits.
• Maintain filing system for engineering drawings, manuals, and contracts.
• Prepare reports, correspondence, and meeting minutes.
• Support engineers in day-to-day administrative tasks.

Job Requirements

• Currently pursuing a Diploma/Degree in Engineering, Business Administration, or related field.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Willingness to learn and take initiative.
• Good communication and organizational skills.
• Basic understanding of engineering parts terminology will be an added advantage.
• Ability to work in a team environment.
• Duration: 6 months

Pay: RM1,000.00 per month

Work Location: In person