Full Time Account Executive Jobs, in ION MAJESTIC HOSPITALITY SDN BHD Selangor - Maukerja

Key Responsibilities

1. Invoice & Payment Processing

• Receive, verify, and process supplier invoices, debit notes, and credit notes.
• Match invoices against Purchase Orders (PO), Delivery Orders (DO), contracts, and approved supporting documents.
• Ensure proper authorization and approval are obtained before processing payments.
• Prepare payment schedules for suppliers, contractors, utilities, and service providers.
• Process payments via bank transfer, cheque, online banking, or other approved payment methods.
• Ensure payment terms and due dates are complied with.

2. Supplier & Vendor Management

• Maintain accurate supplier master records and payment details.
• Liaise with suppliers regarding invoice discrepancies, outstanding balances, and payment matters.
• Reconcile supplier statements with AP ledger balances.
• Monitor aging payable balances and follow up on long outstanding items.

3. Accounts & Reconciliation

• Record AP transactions into the accounting system accurately and timely.
• Perform monthly AP reconciliation and ensure balances agree with supplier statements and general ledger.
• Assist in month-end closing activities related to AP functions.
• Ensure proper accruals and cut-off procedures are performed.

4. Internal Control & Compliance

• Ensure compliance with company policies, Delegation of Authority (DOA/DAL), and procurement procedures.
• Verify completeness of supporting documents before payment processing.
• Maintain proper filing and documentation for audit purposes.
• Ensure compliance with SST, e-Invoice, withholding tax, and statutory requirements where applicable.

5. Staff Claims & Reimbursements

• Verify staff claims and reimbursement requests according to company policy.
• Ensure proper supporting documents and approvals are attached.
• Process timely reimbursement payments.

6. Reporting & Analysis

• Prepare AP aging reports and payment forecasts.
• Assist Finance Manager / Financial Controller in cash flow planning.
• Provide payable analysis and reports as requested by management.

7. Audit & Year-End Support

• Assist external and internal auditors by providing AP schedules, reconciliations, and supporting documents.
• Support audit queries related to supplier balances, accruals, and payment transactions.

Required Skills & Competencies

• Knowledge of accounting principles and AP processes.
• Familiar with accounting software and Microsoft Excel.
• Good analytical and reconciliation skills.
• Strong attention to detail and documentation control.
• Good communication and coordination skills.

Ability to work within deadlines and under pressure.

Job Requirements

• Diploma/Degree in Business, Finance, or related field.
• Minimum 1–3 years’ working experience, preferably in hotels or hospitality industry.
• Fresh graduates are encouraged to apply, training and guidance will be provided.
• Familiar with hotel systems and F&B system.
• Strong negotiation and vendor management skills.
• Knowledge of local regulations (SST, contract compliance, import/export rules).
• Detail-oriented with strong organisational and communication skills.
• Proficient in Microsoft Excel and procurement systems.
• Located at Bandar Bukit Puchong.

Work Location: In person