Full Time Secretary Jobs, in Malaysian Communications And Multimedia Commission Selangor - Maukerja

Job Purpose / Summary

The Secretary provides administrative and clerical support to ensure the efficient operation of the office. This role involves managing communications, scheduling appointments, and maintaining records. The Secretary is a key point of contact for internal and external stakeholders and contributes to smooth organizational functioning.

Job Responsibilities

• Manage correspondence, including emails, phone calls, and letters.
• Draft, format, and proofread documents, reports, and presentations.
• Maintain organized and up-to-date filing systems (digital and physical).
• Manage calendars, schedule meetings, and coordinate appointments.
• Organize travel arrangements, including booking tickets, accommodations, and preparing itineraries.
• Coordinate events, meetings, and conferences as required.
• Serve as the primary point of contact for internal and external inquiries.
• Relay messages and distribute information accurately and promptly.
• Communicate effectively with staff, clients, and vendors.
• Monitor and order office supplies to ensure availability.
• Assist in maintaining office equipment and coordinating repairs when necessary.
• Support the implementation of office policies and procedures.
• Maintain confidential records and handle sensitive information with discretion.
• Prepare and manage documentation, including reports and meeting minutes.
• Ensure compliance with data protection regulations.
• Assist with special projects and assignments as directed by management.

Qualification & Work Experience

• Minimum Diploma in Administration, Business Management or any related fields with the minimum CGPA of 3.00
• Proven experience as a Secretary, Administrative Assistant, or in a similar role.
• Fresh graduate are welcome to apply.

Technical Competencies / Skills

• Office Management and Administration
• Communication Skills
• IT and Software Proficiency
• Time and Task Management
• Event and Meeting Coordination
• Data Management
• Multitasking and Adaptability

Behavioral Competencies / Skills

• Organization and Planning
• Problem Solving
• Adaptability and Flexibility
• Professionalism
• Interpersonal Skills
• Customer Focus
• Attention to detail

Candidate must be a Malaysian and willing to work in Cyberjaya.