- Woodlands North Region (Singapore) Singapore
Full Time Executive Assistant - Office Administrator Jobs, Salary up to SGD 4,500 in Century Water Systems & Technologies Pte. Ltd. North Region (Singapore) - Maukerja
Executive Assistant - Office Administrator
Century Water Systems & Technologies Pte. Ltd.
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Job Description
Responsibilities
About Aquatech
Aquatech is a global leader in water purification, wastewater treatment, water reuse, and process technologies serving industrial and infrastructure customers worldwide. With operations across Asia, North America, the Middle East, and Europe, Aquatech delivers innovative solutions that enable sustainable industrial growth through efficient water management.
This role will be on the rolls of Century Water Systems & Technologies Pte Ltd, Singapore which is a wholly owned subsidiary of Aquatech. The requirement is for a highly capable Executive Assistant & Office Administrator to support the Senior Vice President of Global Outsourcing while overseeing the day-to-day administration of the Singapore office. This role combines executive support, office operations, stakeholder coordination, travel management, event planning, and administrative leadership. The successful candidate will be atrusted partner to senior management and play a key role in ensuring the smooth operation of our Singapore office and regional business activities. This is ahybrid role that combines executive support and office management responsibilities.
The ideal candidate isresourceful, detail-oriented, comfortable managing multiple priorities, andcapable of working independently in a fast-paced international environment.
Key Responsibilities
Executive Assistant Support (Approx. 50%)
Calendar & Schedule Management
Manage and maintain the SVP's complex calendar.
Coordinate internal and external meetings across multiple time zones.
Prioritize appointments and proactively identify scheduling conflicts.
Arrange meeting logistics including venue bookings, Teams meetings, catering, and visitor coordination.
Act as the key administrative support to the other Senior Management at Singapore Office besides Visiting Leaders in their admin related requirements.
Travel Management
Coordinate domestic and international travel arrangements.
Manage flights, hotels, visas, transportation, and detailed travel itineraries.
Track travel expenses and reimbursements.
Ensure seamless travel execution for business trips.
Meeting & Communication Support
Prepare meeting agendas, briefing materials, presentations, and reports.
Take meeting notes and track follow-up actions where required.
Serve as a point of contact for internal and external stakeholders.
Coordinate logistics for regional visitors and international colleagues.
Organize leadership meetings, customer visits,workshops, and executive events.
Administrative Support
Draft correspondence, letters, and routine communications.
Manage filing systems and confidential documentation.
Assist with expense claims and administrative approvals.
Support special projects and ad-hoc assignments.
Office Administration & Operations (Approx. 50%)
Office Management
Ensure smooth day-to-day operation of the Singapore office.
Coordinate office facilities, maintenance, and workspace requirements.
Liaise with landlords, building management, contractors and service providers.
Manage office supplies, stationery, pantry inventory, and procurement.
Vendor & Service Coordination
Coordinate with travel agencies, courier services, IT vendors, telecom providers, and office suppliers.
Maintain vendor records and service contracts.
Monitor administrative expenses and vendor invoices.
Employee Support
Assist with onboarding and offboarding activities.
Coordinate office access cards, workstations, IT setup, and employee administration.
Support employee engagement activities and company events.
Maintain employee records as required for administrative purposes.
Compliance & Documentation
Maintain office records and administrative documentation.
Monitor office facilities and identify operational issues, coordinating timely follow-up and resolution.
Ensure office practices comply with company policies and local regulations.
Event & Visitor Management
Coordinate customer visits and executive meetings.
Support corporate events, workshops, and company functions.
Provide administrative and coordination support for marketing initiatives, conferences, exhibitions, industry events, customer workshops, and corporate functions.
Arrange logistics for regional visitors and international colleagues.
Requirements
Education
Diploma or Bachelor's Degree in Business Administration, Management, Secretarial Studies, or a related field.
Experience
Minimum 5-10 years' experience as an Executive Assistant, Personal Assistant, Office Administrator, or similar role.
Experience supporting senior executives is essential.
Previous experience managing office administration responsibilities is highly preferred.
Experience in a multinational company (MNC), engineering, infrastructure, industrial, or technical environment is advantageous.
Skills & Competencies
Technical Skills
Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
Experience using Microsoft Teams and virtual meeting platforms.
Familiarity with travel booking systems and expense management tools.
Comfortable preparing professional presentations and reports.
Familiarity with Singapore employment practicesand office administration requirements.
Excellent written and spoken English.
Personal Attributes
Highly organized, responsible and detail-oriented.
Strong planning and coordination abilities.
Proactive and able to anticipate needs.
Excellent interpersonal and communication skills.
High level of discretion, confidentiality and integrity.
Ability to multitask and prioritize effectively.
Professional, polished, proactive and service-oriented.
Capable of working independently with minimal supervision and maturity.
As winner of 2014 Emerging Enterprise Finalist Award in Singapore, Century Water Systems & Technologies Pte Ltd has grown rapidly into one of the major industrial water players in the region. We specialize in both pure water and waste water treatment for Pharmaceutical, Semiconductor, Petrochemical, Textile industries and seawater desalination etc.
As dedicated to provide “One Stop Water Solutions” to the industries, Century water has provided several landmark turn-key EPC/BOT projects for major customers like Global Foundries, Philips LumiLED and Micron Technologies, It also designed, fabricated and installed several high-end modular water treatment system/equipment for Novartis, Pfizer, Baxter etc in pharmaceutical industry along with our strong engineering and O&M team.
With Singapore as regional headquarter and advanced technology R&D center, Century Water also operates in China and Malaysia.
Our advanced technology R&D center has been actively collaborating with renowned global universities and institutes to develop and commercialize several cutting-edge technologies, including:
1. World’s first Hollow Fiber Nano Membrane for both drinking water and industrial water application
2. World’s first Hollow Fiber PervaporationMembrane for solvent recovery and high salinity water removal.
Huge potential application and demand have been foreseen for above technologies with many advantages over existing technologies, and some of them have been implemented successfully and become landmark projects in the industry.
With strong growth pattern of the company and forecast of the new technologies application, Century Water strongly encourage and warmly welcome interested water specialist, partners and investors to join us, and together to build the company and expand our water business into one of the top player in the region.
Visit our website: *************
Aquatech is a global leader in water purification, wastewater treatment, water reuse, and process technologies serving industrial and infrastructure customers worldwide. With operations across Asia, North America, the Middle East, and Europe, Aquatech delivers innovative solutions that enable sustainable industrial growth through efficient water management.
This role will be on the rolls of Century Water Systems & Technologies Pte Ltd, Singapore which is a wholly owned subsidiary of Aquatech. The requirement is for a highly capable Executive Assistant & Office Administrator to support the Senior Vice President of Global Outsourcing while overseeing the day-to-day administration of the Singapore office. This role combines executive support, office operations, stakeholder coordination, travel management, event planning, and administrative leadership. The successful candidate will be atrusted partner to senior management and play a key role in ensuring the smooth operation of our Singapore office and regional business activities. This is ahybrid role that combines executive support and office management responsibilities.
The ideal candidate isresourceful, detail-oriented, comfortable managing multiple priorities, andcapable of working independently in a fast-paced international environment.
Key Responsibilities
Executive Assistant Support (Approx. 50%)
Calendar & Schedule Management
Manage and maintain the SVP's complex calendar.
Coordinate internal and external meetings across multiple time zones.
Prioritize appointments and proactively identify scheduling conflicts.
Arrange meeting logistics including venue bookings, Teams meetings, catering, and visitor coordination.
Act as the key administrative support to the other Senior Management at Singapore Office besides Visiting Leaders in their admin related requirements.
Travel Management
Coordinate domestic and international travel arrangements.
Manage flights, hotels, visas, transportation, and detailed travel itineraries.
Track travel expenses and reimbursements.
Ensure seamless travel execution for business trips.
Meeting & Communication Support
Prepare meeting agendas, briefing materials, presentations, and reports.
Take meeting notes and track follow-up actions where required.
Serve as a point of contact for internal and external stakeholders.
Coordinate logistics for regional visitors and international colleagues.
Organize leadership meetings, customer visits,workshops, and executive events.
Administrative Support
Draft correspondence, letters, and routine communications.
Manage filing systems and confidential documentation.
Assist with expense claims and administrative approvals.
Support special projects and ad-hoc assignments.
Office Administration & Operations (Approx. 50%)
Office Management
Ensure smooth day-to-day operation of the Singapore office.
Coordinate office facilities, maintenance, and workspace requirements.
Liaise with landlords, building management, contractors and service providers.
Manage office supplies, stationery, pantry inventory, and procurement.
Vendor & Service Coordination
Coordinate with travel agencies, courier services, IT vendors, telecom providers, and office suppliers.
Maintain vendor records and service contracts.
Monitor administrative expenses and vendor invoices.
Employee Support
Assist with onboarding and offboarding activities.
Coordinate office access cards, workstations, IT setup, and employee administration.
Support employee engagement activities and company events.
Maintain employee records as required for administrative purposes.
Compliance & Documentation
Maintain office records and administrative documentation.
Monitor office facilities and identify operational issues, coordinating timely follow-up and resolution.
Ensure office practices comply with company policies and local regulations.
Event & Visitor Management
Coordinate customer visits and executive meetings.
Support corporate events, workshops, and company functions.
Provide administrative and coordination support for marketing initiatives, conferences, exhibitions, industry events, customer workshops, and corporate functions.
Arrange logistics for regional visitors and international colleagues.
Requirements
Education
Diploma or Bachelor's Degree in Business Administration, Management, Secretarial Studies, or a related field.
Experience
Minimum 5-10 years' experience as an Executive Assistant, Personal Assistant, Office Administrator, or similar role.
Experience supporting senior executives is essential.
Previous experience managing office administration responsibilities is highly preferred.
Experience in a multinational company (MNC), engineering, infrastructure, industrial, or technical environment is advantageous.
Skills & Competencies
Technical Skills
Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
Experience using Microsoft Teams and virtual meeting platforms.
Familiarity with travel booking systems and expense management tools.
Comfortable preparing professional presentations and reports.
Familiarity with Singapore employment practicesand office administration requirements.
Excellent written and spoken English.
Personal Attributes
Highly organized, responsible and detail-oriented.
Strong planning and coordination abilities.
Proactive and able to anticipate needs.
Excellent interpersonal and communication skills.
High level of discretion, confidentiality and integrity.
Ability to multitask and prioritize effectively.
Professional, polished, proactive and service-oriented.
Capable of working independently with minimal supervision and maturity.
As winner of 2014 Emerging Enterprise Finalist Award in Singapore, Century Water Systems & Technologies Pte Ltd has grown rapidly into one of the major industrial water players in the region. We specialize in both pure water and waste water treatment for Pharmaceutical, Semiconductor, Petrochemical, Textile industries and seawater desalination etc.
As dedicated to provide “One Stop Water Solutions” to the industries, Century water has provided several landmark turn-key EPC/BOT projects for major customers like Global Foundries, Philips LumiLED and Micron Technologies, It also designed, fabricated and installed several high-end modular water treatment system/equipment for Novartis, Pfizer, Baxter etc in pharmaceutical industry along with our strong engineering and O&M team.
With Singapore as regional headquarter and advanced technology R&D center, Century Water also operates in China and Malaysia.
Our advanced technology R&D center has been actively collaborating with renowned global universities and institutes to develop and commercialize several cutting-edge technologies, including:
1. World’s first Hollow Fiber Nano Membrane for both drinking water and industrial water application
2. World’s first Hollow Fiber PervaporationMembrane for solvent recovery and high salinity water removal.
Huge potential application and demand have been foreseen for above technologies with many advantages over existing technologies, and some of them have been implemented successfully and become landmark projects in the industry.
With strong growth pattern of the company and forecast of the new technologies application, Century Water strongly encourage and warmly welcome interested water specialist, partners and investors to join us, and together to build the company and expand our water business into one of the top player in the region.
Visit our website: *************
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