Full Time Document Controller (Telco) Jobs, Salary up to MYR 5,000 in ZOM-IN Federal Territory - Maukerja

JOB SPECIFICATION AND REQUIREMENTS

ACADEMIC QUALIFICATION

• Degree in Business Administration, Document Management System, or other equivalent

fields.

WORKING EXPERIENCES

• Minimum 1 year of working experience in related field.

• Proven experience as Document Controller or equivalent.

KEY/TECHNICAL COMPETENCIES

• General knowledge of EDMS System or document management system.

• Good team work and collaboration.

• Attention to detail.

• Good in both written and verbal communication skills.

• Proficient in Microsoft Office (Words, Excel and PowerPoint).

ROLES AND RESPONSIBILITIES

Document Controller is responsible for maintaining an organized and updated documentation of the company. Ultimately, you should be able to ensure proper filling and storage of both electronic and hard copy documents using document management software.

• Perform document control functions using the EDMS for registering, distributing and filing

documents digitally.

• Assist in managing all technical documentations, drawings, mails and monitoring task

status.

• Provide support and assist in handling and managing routine task in line with the system

and procedure.

• Assist in documents retrieval as requested by the internal project team, staff and clients.

• Attend to queries from staff or internal project team in the workplace.

• Keep track on all project's information such as project code and title, project address and

project structure.

• Perform documentation updating task for any changes related to organization charts and

the project teams as well as their roles within the mail distribution matrix.

• Perform documentation tasks in aligned with the established PQP.

• Sort, register, and distribute mails and documents to the relevant parties digitally using

EDMS system.

• Determine the type and category of letters to be registered (Commercial/Technical).

• Transmit hard copy documents digitally by using transmittal and prepare physical outgoing

mail to meet the despatch time (hardcopy - letters, documents submission and drawings).

• Generate different types of reports (Technical/Commercial/Draft/Quality) on a daily,

weekly or monthly basis.

• Track document acknowledgement by verifying the stamped date of receipt on documents

before filing them for record.

• Track original copy of letters/documents kept by HQ for central filing.

• Perform photocopying, scanning, printing and faxing of documents and data entry.

• Prepare related correspondences in compliance with ISO and company policies.

• Create workflow template and categorise mail, documents and drawings based on type,

discipline, component, location and status code.

• Organize an effective filing system physically and digitally for company documents.

• Maintain files and records so they remain updated and easily accessible.

• Manage archived documents and despatch documents for storage at central store.

• Assist in coordinating and notifying all Document Controller involved in the respective audit

session to ensure audit is being carried out as planned.

• Assist in updating documentation related to ISO and OKR.

• Perform any other duties as assigned by the superior and/or the management.

Pay: RM3,000.00 - RM5,000.00 per month

Benefits:

• Opportunities for promotion
• Professional development

Work Location: In person