- Choa Chu Kang Southwest (Singapore) Singapore
Full Time Project Executive cum Document Controller Jobs, Salary up to SGD 4,000 in ADVANCED CAE PTE. LTD. Southwest (Singapore) - Maukerja
Project Executive cum Document Controller
ADVANCED CAE PTE. LTD.
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Job Description
Responsibilities
About the Role
We are seeking a proactive and well-organized Project Executive cum Document Controller to support the execution and documentation of engineering projects. The successful candidate will work closely with Project Managers, Engineering, Procurement, Production, Quality, Logistics, vendors and customers to ensure project activities, documentation, submissions and follow-up actions are completed according to project requirements and schedules.
Responsibilities - Project Executive
Assist the Project Manager in the day-to-day coordination and execution of projects.
Monitor project schedules, milestones, deliverables and outstanding action items.
Coordinate activities between Engineering, Procurement, Production, QA/QC, Logistics and other internal departments.
Follow up with suppliers and subcontractors on technical documents, material status and delivery schedules.
Coordinate with customers and vendors regarding project documentation, submissions and outstanding matters.
Maintain project action lists and follow up with responsible parties to ensure timely closure.
Assist in preparing project progress reports, status reports and management updates.
Support project meetings, Kick-Off Meetings (KOM), design reviews, Factory Acceptance Test (FAT) and other project activities.
Prepare and distribute meeting minutes and follow up on agreed actions.
Assist in tracking procurement, fabrication, inspection, testing and delivery activities.
Highlight potential delays, overdue actions and project risks to the Project Manager.
Assist with project correspondence and records relating to variations, additional work and changes in project scope.
Support project close-out and preparation of final project documentation.
Responsibilities - Document Control
Establish and maintain the Vendor Document Register (VDR) and other document tracking registers.
Maintain proper document numbering, revision control and document status.
Prepare and issue document transmittals to customers, vendors and other parties.
Register incoming and outgoing drawings, specifications, procedures, datasheets, reports and correspondence.
Ensure documents are submitted according to contractual VDR requirements and agreed schedules.
Distribute customer comments and returned documents to the relevant internal personnel.
Track document comments, revisions, approvals and outstanding submissions until final acceptance.
Ensure only the latest approved document revisions are available and circulated for project use.
Maintain proper electronic project filing and document folder structures.
Compile documentation for FAT, inspection, testing, shipment and project handover.
Coordinate preparation and submission of Manufacturing Record Books (MRB), final dossiers and As-Built documentation.
Maintain complete and traceable project documentation throughout the project lifecycle.
Required competencies and certifications
Diploma in Engineering, Project Management, Business Administration or a related discipline.
Approximately 1–3 years of relevant experience in project coordination, project administration or document control is preferred.
Experience in Oil & Gas, EPC, FPSO, instrumentation, analyzer systems, process packages or engineering/system integration will be an advantage.
Good working knowledge of Microsoft Excel, Word, PowerPoint and PDF Editor.
Familiarity with document registers, transmittals, revision control and engineering documentation is preferred.
Able to read and understand basic engineering documentation and drawings.
Good written and verbal communication skills in English.
Strong organizational skills, attention to detail and ability to manage multiple priorities.
Proactive in following up outstanding actions and able to work independently and within a multidisciplinary team.
Experience maintaining VDR and document submission schedules.
Experience coordinating with customers, engineering teams and suppliers.
Understanding of engineering project workflows from design and procurement through fabrication, FAT and delivery.
Basic knowledge of procurement and logistics processes.
Experience with document management systems or customer document portals.
Good Excel skills for project trackers, status reports and dashboards.
Advanced CAE was established in May 1987 to promote the design, manufacture, installation, commissioning and service of process analyser system. After 30 years of experience in supplying turnkey measurement solutions to the Oil & Gas and Petrochemicals & Chemicals industries, Advanced CAE companies remained as a service focused Packaged Analyser Solution Specialist. Tapping on our experience and technological know-how, we design and build analyser systems that are proven to be reliable and accurate in the field.
Advanced CAE Analyser Systems are custom designed to suit any combination of analytical equipment. Advanced CAE is an independent system manufacturer; we are not bound by equipment vendors or tasked with selling one particular brand over another. This enables us to provide users with the best performing equipment available for their specific applications regardless of the analyser or equipment manufacturers.
Our analyser systems cover the complete installation range, from walk-in ventilated, air-conditioned houses and cabinets, to simple rack mounted analysers for field installations. Each installation method is fully thought through to offer the best value to the end user. Advanced CAE takes into account total life cycle costs, future maintenance and servicing requirements, the life time of the analyser and the application before offering a solution. Advanced CAE take the extra steps required to ensure that process analyser systems are reliable and accurate in the field.
All projects are managed by Advanced CAE’s team of professional Project Managers. Management of the project is undertaken using the latest software tools and processes to ensure projects by Advanced CAE are delivered on time and at the agreed budget. Project Managers are supported by Project Engineers and our Production Supervisors. Project engineers have been trained and mentored for many years and are able to handle all aspects of analyser installation and design. From technical audits of existing analyser installation or reviews of process models, to the recommendation of new analysers or sample handling systems. Our goal is to increase measurement availability while reducing cost of ownership, so as to allow our clients to capture more of the process control benefits offered by reliable analyser systems.
In our manufacturing facilities, all completed analyser systems are subjected to strict Quality Control and testing to ensure the systems meet designed performance requirements. Each individual instrument is checked with synthetic blend samples for proper analytical operation and may run for extended periods to confirm stability and repeatable results.
We are seeking a proactive and well-organized Project Executive cum Document Controller to support the execution and documentation of engineering projects. The successful candidate will work closely with Project Managers, Engineering, Procurement, Production, Quality, Logistics, vendors and customers to ensure project activities, documentation, submissions and follow-up actions are completed according to project requirements and schedules.
Responsibilities - Project Executive
Assist the Project Manager in the day-to-day coordination and execution of projects.
Monitor project schedules, milestones, deliverables and outstanding action items.
Coordinate activities between Engineering, Procurement, Production, QA/QC, Logistics and other internal departments.
Follow up with suppliers and subcontractors on technical documents, material status and delivery schedules.
Coordinate with customers and vendors regarding project documentation, submissions and outstanding matters.
Maintain project action lists and follow up with responsible parties to ensure timely closure.
Assist in preparing project progress reports, status reports and management updates.
Support project meetings, Kick-Off Meetings (KOM), design reviews, Factory Acceptance Test (FAT) and other project activities.
Prepare and distribute meeting minutes and follow up on agreed actions.
Assist in tracking procurement, fabrication, inspection, testing and delivery activities.
Highlight potential delays, overdue actions and project risks to the Project Manager.
Assist with project correspondence and records relating to variations, additional work and changes in project scope.
Support project close-out and preparation of final project documentation.
Responsibilities - Document Control
Establish and maintain the Vendor Document Register (VDR) and other document tracking registers.
Maintain proper document numbering, revision control and document status.
Prepare and issue document transmittals to customers, vendors and other parties.
Register incoming and outgoing drawings, specifications, procedures, datasheets, reports and correspondence.
Ensure documents are submitted according to contractual VDR requirements and agreed schedules.
Distribute customer comments and returned documents to the relevant internal personnel.
Track document comments, revisions, approvals and outstanding submissions until final acceptance.
Ensure only the latest approved document revisions are available and circulated for project use.
Maintain proper electronic project filing and document folder structures.
Compile documentation for FAT, inspection, testing, shipment and project handover.
Coordinate preparation and submission of Manufacturing Record Books (MRB), final dossiers and As-Built documentation.
Maintain complete and traceable project documentation throughout the project lifecycle.
Required competencies and certifications
Diploma in Engineering, Project Management, Business Administration or a related discipline.
Approximately 1–3 years of relevant experience in project coordination, project administration or document control is preferred.
Experience in Oil & Gas, EPC, FPSO, instrumentation, analyzer systems, process packages or engineering/system integration will be an advantage.
Good working knowledge of Microsoft Excel, Word, PowerPoint and PDF Editor.
Familiarity with document registers, transmittals, revision control and engineering documentation is preferred.
Able to read and understand basic engineering documentation and drawings.
Good written and verbal communication skills in English.
Strong organizational skills, attention to detail and ability to manage multiple priorities.
Proactive in following up outstanding actions and able to work independently and within a multidisciplinary team.
Experience maintaining VDR and document submission schedules.
Experience coordinating with customers, engineering teams and suppliers.
Understanding of engineering project workflows from design and procurement through fabrication, FAT and delivery.
Basic knowledge of procurement and logistics processes.
Experience with document management systems or customer document portals.
Good Excel skills for project trackers, status reports and dashboards.
Advanced CAE was established in May 1987 to promote the design, manufacture, installation, commissioning and service of process analyser system. After 30 years of experience in supplying turnkey measurement solutions to the Oil & Gas and Petrochemicals & Chemicals industries, Advanced CAE companies remained as a service focused Packaged Analyser Solution Specialist. Tapping on our experience and technological know-how, we design and build analyser systems that are proven to be reliable and accurate in the field.
Advanced CAE Analyser Systems are custom designed to suit any combination of analytical equipment. Advanced CAE is an independent system manufacturer; we are not bound by equipment vendors or tasked with selling one particular brand over another. This enables us to provide users with the best performing equipment available for their specific applications regardless of the analyser or equipment manufacturers.
Our analyser systems cover the complete installation range, from walk-in ventilated, air-conditioned houses and cabinets, to simple rack mounted analysers for field installations. Each installation method is fully thought through to offer the best value to the end user. Advanced CAE takes into account total life cycle costs, future maintenance and servicing requirements, the life time of the analyser and the application before offering a solution. Advanced CAE take the extra steps required to ensure that process analyser systems are reliable and accurate in the field.
All projects are managed by Advanced CAE’s team of professional Project Managers. Management of the project is undertaken using the latest software tools and processes to ensure projects by Advanced CAE are delivered on time and at the agreed budget. Project Managers are supported by Project Engineers and our Production Supervisors. Project engineers have been trained and mentored for many years and are able to handle all aspects of analyser installation and design. From technical audits of existing analyser installation or reviews of process models, to the recommendation of new analysers or sample handling systems. Our goal is to increase measurement availability while reducing cost of ownership, so as to allow our clients to capture more of the process control benefits offered by reliable analyser systems.
In our manufacturing facilities, all completed analyser systems are subjected to strict Quality Control and testing to ensure the systems meet designed performance requirements. Each individual instrument is checked with synthetic blend samples for proper analytical operation and may run for extended periods to confirm stability and repeatable results.
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