Account and Admin Assistant Jobs, Salary up to MYR 1,700 in HY SOLUTION SDN BHD Selangor - Maukerja

Department: Accounts & Administration
Position: Admin Assistant
Reports To: Accounts / Administration Manager

Job Responsibilities

1. Purchase Order (PO) & Delivery Order (DO) Matching

• Perform checking and matching of Purchase Orders (PO), Delivery Orders (DO) and supplier invoices.
• Verify quantities, descriptions, unit prices and amounts against supporting documents.
• Identify and follow up on discrepancies with the Purchasing Department, site personnel or suppliers.
• Ensure all supporting documents are complete and properly authorised before processing.

2. Supplier Statement of Account (SOA) Reconciliation

• Obtain and reconcile monthly Statements of Account (SOA) from suppliers against the Company's accounting records.
• Verify outstanding invoices, payments made, credit notes and debit notes.
• Investigate and resolve discrepancies with suppliers and the Accounts Department.
• Maintain accurate records of supplier outstanding balances and payment status.

3. Supplier Payment Processing

• Prepare supplier payment vouchers and supporting documents for verification and approval.
• Ensure payments are supported by properly matched PO, DO, invoices and reconciled SOA, where applicable.
• Monitor supplier payment due dates and payment terms to avoid overdue payments.
• Assist in preparing payment schedules and arranging payments according to Management's approval.
• Maintain proper records of payments made and update payment status accordingly.
• Liaise with suppliers regarding payment matters when required.

4. Office Administration & Filing

• Assist in daily administrative duties and general office operations.
• Maintain systematic filing of PO, DO, invoices, payment vouchers, SOA and other accounting documents.
• Ensure all documents are properly scanned, labelled and filed for easy retrieval.
• Maintain both physical and electronic filing systems.
• Assist in retrieving documents for accounting, audit and Management purposes.
• Perform other administrative duties assigned by Management.

Job Requirements

• Minimum SPM, Diploma or equivalent qualification.
• Previous experience in administration, purchasing or accounts support is an advantage.
• Basic knowledge of accounting documents, including PO, DO, invoices and SOA.
• Proficient in Microsoft Excel, Word and basic computer applications.
• Experience with AutoCount accounting software is an added advantage.
• Good organisational skills, attention to detail and ability to meet deadlines.
• Able to communicate effectively with suppliers and internal departments.
• Responsible, reliable and able to work independently.

Key Performance Expectations

• Ensure accurate and timely matching of PO, DO and supplier invoices.
• Complete supplier SOA reconciliation on a monthly basis.
• Prepare supplier payments accurately and within agreed payment terms, subject to approval.
• Maintain complete, accurate and organised filing records.
• Follow up promptly on discrepancies and outstanding documentation.
• Ensure compliance with the Company's internal procedures and approval requirements.

Pay: From RM1,700.00 per month

Work Location: In person