Full Time Senior MEP Contract Administrator Jobs, in Sentinel Project Management Selangor - Maukerja

Company Description

Sentinel Project Management delivers mission-critical, large-scale capital projects across Asia, with a focus on digital infrastructure and complex developments. The company combines international best practices with deep regional insight, drawing on decades of global experience and major project delivery across multiple regions. Its team manages the full project lifecycle, from early-stage development and design coordination through construction, commissioning, and asset handover.

Sentinel’s leadership has contributed to iconic urban developments such as The Exchange TRX in Kuala Lumpur, including retail, residential, hospitality, and office assets. The firm is driven by a mission to safeguard high-value assets through disciplined governance, proactive risk management, and a focus on predictable outcomes and long-term performance.

Role Description

The Senior MEP (Mechanical, Electrical, and Plumbing) Contract Administrator is a full-time, on-site role based in Petaling Jaya. This role is responsible for administering and managing MEP contracts across the project lifecycle, including contract drafting, review, negotiation support, and compliance tracking. Day-to-day tasks include coordinating with project managers, design teams, and contractors to ensure contract terms are clearly understood, implemented, and aligned with project objectives.

The individual will oversee variation orders, claims, and change management, maintain accurate contract documentation, and support procurement activities for MEP packages. The role also involves monitoring contract performance, analyzing commercial and technical risks, preparing reports for leadership, and contributing to continuous improvement of contract governance processes.

Key Responsibilities

• Prepare and coordinate MEP tender and procurement documentation, including vendor prequalification, scope documents, pricing schedules, tender evaluations, clarifications and award recommendations.
• Review MEP drawings, specifications and bills of quantities with the technical team to identify scope gaps, exclusions, overlaps and commercial risks across work packages.
• Prepare, review and administer MEP contracts, subcontracts, purchase orders, supply agreements and consultancy agreements, monitoring contractual obligations, notices and deliverables.
• Administer direct purchase arrangements for Client-procured and long-lead MEP equipment, including payment milestones, delivery obligations, warranties and corresponding adjustments to the main contract.
• Assess the commercial impact of MEP design revisions, scope changes, site instructions and coordination requirements, including variations, change orders, claims and extensions of time.
• Review contractor and supplier progress claims against completed works, equipment deliveries and contractual milestones, and prepare payment recommendations with applicable retention deductions.
• Prepare monthly MEP cost reports and forecasts covering budgets, commitments, expenditure, forecast final costs, cash flow and cost variances.
• Track the commercial implications of equipment lead times, procurement delays and package interfaces, escalating risks and supporting their resolution.
• Administer bonds, guarantees, insurance and warranties, and support compliance with applicable tax, stamp duty and CIDB requirements.
• Administer contractual milestones for MEP testing and commissioning, phased handover, practical completion and the defects liability period.
• Maintain accurate records of contracts, variations, claims, payments and correspondence, and support negotiations and final account close-out.

What We’re Looking For

• A degree in Quantity Surveying or a related discipline. BQSM/RISM membership or MRICS accreditation is an advantage.
• At least 5 years of relevant experience, ideally 5–8 years, in contracts administration, quantity surveying or commercial management, with hands-on exposure to MEP packages.
• Experience in data centre or other large-scale, technically complex projects is an advantage.
• Ability to interpret MEP drawings, specifications, quantities and package boundaries for commercial assessment.
• Sound knowledge of standard and bespoke construction contracts, including PAM, CIDB, PWD/JKR and FIDIC forms.
• Experience in tendering, equipment procurement, variations, claims, progress payments, cost forecasting and final accounts.
• Working knowledge of SST, withholding tax, stamp duty and CIDB requirements applicable to construction contracts.
• Strong analytical skills, commercial judgement and attention to detail.
• Effective communication, negotiation and stakeholder management skills.
• Good organisation and document management skills, with proficiency in Microsoft Office.