Full Time SECRETARY TO MD Jobs, Salary up to MYR 3,500 in MS TIME SDN.BHD Selangor - Maukerja

Job Summary

To provide high-level secretarial, administrative and coordination support to the Managing Director, ensuring smooth management of daily activities, meetings, correspondence, documentation and follow-up matters. The role requires a high level of confidentiality, professionalism, organisation and the ability to coordinate with internal departments, clients, suppliers and external parties on behalf of the MD.

Key Responsibilities

1. Executive & Secretarial Support

• Manage and maintain the MD’s calendar, appointments, meetings and daily schedule.
• Arrange meetings, appointments, business discussions and official engagements.
• Prepare meeting agendas, minutes, presentation materials and relevant documents.
• Manage incoming and outgoing correspondence, emails, letters and official communications.
• Screen and prioritise calls, messages and requests requiring the MD’s attention.
• Prepare reminders and follow up on pending matters, deadlines and commitments.

2. Meeting & Coordination

• Coordinate internal and external meetings on behalf of the MD.
• Prepare meeting rooms, documents and presentation materials.
• Record meeting minutes and action items where required.
• Follow up with relevant departments on decisions and instructions given by the MD.
• Monitor the progress of assigned action items and provide status updates to the MD.

3. Documentation & Confidentiality

• Prepare, review and maintain confidential documents, reports, letters and management correspondence.
• Maintain proper filing and record-keeping of the MD’s documents.
• Handle sensitive company, financial, employee and management information with strict confidentiality.
• Ensure important documents are properly organised and readily accessible when required.

4. Communication & Liaison

• Act as a communication point between the MD and internal departments.
• Liaise with clients, suppliers, government agencies, business partners and other external parties when required.
• Draft professional emails, letters, memorandums and other correspondence on behalf of the MD.
• Coordinate responses and information requested by the MD.

5. Business & Management Support

• Assist the MD in preparing reports, presentations and management updates.
• Conduct basic research and gather information required for meetings or decision-making.
• Assist in coordinating company events, business visits and official functions.
• Arrange travel itineraries, accommodation, transportation and other logistics for the MD when required.
• Assist with special assignments, projects and ad-hoc matters entrusted by the MD.

6. Follow-Up & Task Monitoring

• Maintain a tracking list of matters assigned by the MD.
• Follow up with relevant personnel to ensure tasks are completed within the required timeline.
• Highlight urgent, outstanding or critical matters to the MD.
• Ensure instructions from the MD are properly communicated and followed up.

Job Requirements

• Diploma/Degree in Business Administration, Management, Secretarial Studies or related field.
• Minimum 3–5 years of relevant experience in executive secretarial, personal assistant or administrative support roles.
• Excellent written and verbal communication skills in English and Bahasa Malaysia.
• Strong organisational and time-management skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint and Outlook).
• Able to handle confidential and sensitive information professionally.
• Mature, responsible, proactive and able to work independently.
• Strong follow-up and coordination skills.
• Able to work under pressure and manage multiple priorities.
• Willing to work beyond normal working hours when required by business needs.

Pay: RM3,000.00 - RM3,500.00 per month

Benefits:

• Maternity leave

Work Location: In person