Full Time Executive Assistant Jobs, in Secretlab - Maukerja

Secretlab is an international gaming chair brand seating over a million users worldwide, with our key markets in the United States, Europe and Singapore, where we are headquartered.

You will be a valued member, tasked with providing a key business leader with focused assistance across daily communications, tasks, and schedules. You should be a proactive problem-solver and effective communicator, adapting to ever changing needs of the executive while maintaining astute decision making.

Responsibilities

• Optimize the executive’s time effectiveness by managing the flow of content and information, filtering requests and prioritising engagements
• Calendar management - taking note of notable dates/ events (e.g. daily schedule, team meetings, key submission dates for appraisals etc.)
• Administrative tasks including sorting emails, organizing to-dos, scheduling 1-on-1s and other routine meetings
• Performing routine tasks such as collecting and keying information into internal claims system, approving team members’ expense claims
• Manage the executive’s travel, accommodation, dining, and other activities (including reservations, requests, itineraries, etc.)
• Preparation of documents such as presentation slides, letters, or reports and replying to emails on behalf of the executive
• Other ad hoc duties such as tidying the office, ensuring food orders are placed etc.

Requirements

• Diploma or Bachelor’s Degree (in any discipline)
• Minimum 2 years’ experience in a relevant role
• Strong proficiency in written and spoken English
• Excellent stakeholder management skills
• Comfortable with a fast paced work environment
• Must be decisive, action-oriented, results-focused and able to work independently to handle diverse situations with the ability to work with tight deadlines
• Meticulous and organized with a keen eye for detail