Full Time Personal Assistant Jobs, in Fintrek Group Federal Territory - Maukerja

Job Responsibilities:

• Coordinate and follow up on management instructions, decisions and action items with relevant departments.
• Assist in preparing management reports, presentations and business proposals.
• Keeping and maintaining proper records and filling thereof.
• Assisting the partner with portfolio management.
• Liaise with department heads and team leaders to obtain updates on operational matters.
• Monitor deadlines and ensure assigned tasks are completed within the required timeframe.
• Liaising and communicating with stakeholders, company’s affiliates, partners, and staffs.
• Assist in managing and coordinating client meetings and appointments.
• Liaise with clients, bankers, government authorities and other external parties when required.
• Managing internal and external correspondence.
• Assist in preparing engagement letters, proposals, invoices and other business correspondence.
• Follow up on outstanding client-related administrative matters.
• Support the Managing Partner in business development activities and client relationship management.
• Handle confidential and sensitive information with a high level of professionalism and discretion.
• Exercise good judgement in prioritising tasks and managing competing deadlines.
• Undertake other ad-hoc and miscellaneuous assignments as delegated by the Managing Partner.

Job Requirements:

• Diploma or Bachelor's Degree in Business Administration, Human Resource Management, Management or a related field.
• High level of integrity and professionalism, with the ability to maintain strict confidentiality of sensitive company, employee and client information.
• Positive attitude, adaptable and willing to take on responsibilities beyond routine administrative duties.
• Proactive, resourceful and able to work independently with minimal supervision.
• Strong follow-up skills with the ability to monitor outstanding matters and ensure timely completion.
• Excellent interpersonal and communication skills when dealing with management, employees, clients and external parties.
• Possesses own transport.
• Proficient in Google Workspace, particularly Google Calendar, Google Forms, Google Sheets and Google Drive.
• Able to manage schedules, coordinate appointments and organise meetings using Google Calendar.
• Able to create, manage and maintain Google Forms for internal surveys, data collection, staff administration and other business purposes.
• Familiar with corporate internet banking (e-banking) platforms and online banking systems.
• Able to prepare and process online payments, including supplier payments, staff claims, payroll and statutory contributions.
• Familiar with payment verification, transaction tracking and maintaining proper payment records.
• Able to handle financial transactions responsibly, with a high level of accuracy, integrity and confidentiality.
• Proficient in Microsoft Office and Xero accounting software will be added advantages.

Benefits:

• Competitive salary packages, including performance bonus.
• Annual salary review.
• Annual leave and medical benefits.
• Opportunity for professional development.
• Reasonable workload with digital transformation and automation.
• Supportive and collaborative work environment.