Full Time Senior Associate, HR Operations Jobs, in Apping Technology Selangor - Maukerja

1. Payroll Management – Manage monthly payroll, statutory deductions, BIK, employee movements and payroll submissions for all entities. Ensure accuracy and compliance with payroll deadlines.

2. Employee Onboarding – Coordinate end-to-end onboarding, including orientation, training, IT access, workstations, access cards, uniforms and other joining requirements. Complete on the employee's first day.

3. Employee Database & Records – Maintain employee databases, staff directories and personnel files. Conduct annual record updates by 31 December.

4. Employee Relations & Disciplinary Management – Handle disciplinary matters, PIPs, terminations and exit processes in accordance with company policies. Initiate action within one week of an incident.

5. HR Letters & Documentation – Prepare and issue employment, confirmation, warning, termination and other HR-related letters. Complete within the same week when required.

6. Employee Claims Management – Verify employee claims, supporting documents, policy compliance and approvals. Obtain relevant approvals by the 20th of each month.

7. Sales Commission & Project Incentives – Calculate and process sales commissions and project incentives in accordance with approved policies and worksheets upon project completion.

8. Recruitment & Talent Acquisition – Manage end-to-end recruitment, including job postings, screening, interviews, candidate selection and agency coordination. Initiate recruitment immediately or within the same week of receiving requests.

9. Training & Development – Manage training plans, registrations, records, training needs and HRDC claims. Maintain ISO-compliant documentation and process urgent requirements within the same week.

10. Annual Tax & Statutory Reporting – Prepare and submit Form E, EA Forms and CP8D accurately within statutory deadlines.

11. Statutory Submissions & Contract Stamping – Manage LHDN submissions (CP22, CP22A/B and CP21) and employment contract stamping within applicable deadlines.

12. Employee Handbook & HR Policies – Review, update and communicate HR policies and the Employee Handbook in line with employment legislation and company requirements.

13. Medical Benefits & Insurance – Administer employee medical benefits, insurance, panel clinics, claims and monthly insurance payments. Monitor benefit utilisation and entitlement limits.

14. Performance Appraisal & Compensation Review – Coordinate mid-year and year-end appraisals, evaluate performance and prepare recommendations for salary increments, bonuses and employee development.

15. Foreign Worker Administration – Manage foreign worker renewals, hostel certificates, documentation and agent coordination within applicable deadlines.

16. External Authorities & Professional Liaison – Liaise with JTK, LHDN, lawyers, banks, ISO auditors and relevant authorities on HR-related matters.

17. Meetings & Minutes – Attend bi-weekly HR and Administration meetings, prepare minutes and monitor follow-up actions.

18. HR Filing & Records Management – Maintain organised HR documentation in the designated company cloud server and drives. Ensure proper document control and confidentiality.

19. Other HR Responsibilities – Perform additional HR duties and assignments as directed by management.

Oversee and monitor the Administration Team to ensure the following responsibilities are completed accurately and within the required timelines.

1. Reception & Front Office Management – Supervise reception operations, telephone calls, visitors, couriers, deliveries, CCTV and office security.

2. Company Licences & Registrations – Monitor, apply and renew company licences and registrations, including MPKJ, MPN, MOF, CIDB, SME, DOSH and MIDA, before expiry.

3. Company Vehicles & Fleet Management – Manage vehicle insurance, road tax, PUSPAKOM, usage records, logbooks and renewal documentation.

4. IT & Technical Support Coordination – Coordinate IT support, servers, backups, computers, software, hardware and network maintenance with external providers.

5. Office Facilities & Maintenance – Oversee office facilities, equipment servicing, repairs, cleaning, pest control, safety systems and maintenance records.

6. Staff Uniforms & PPE – Manage uniform and PPE inventory, distribution and stock availability for employees.

7. Stationery & Printing Supplies – Monitor stationery and printing supplies, maintain inventory and conduct half-yearly stock reviews.

8. Exhibition & Event Materials – Coordinate exhibition registrations, materials, gifts, certificates and inventory management.

9. Company Events & Activities – Plan and organise company celebrations, annual dinners, festive events, team-building activities and company trips.

10. Building Renovation & Maintenance – Coordinate renovation and improvement projects, obtain quotations and monitor contractors and project timelines.

11. Project-Related Administrative Support – Arrange flights, hotels, car rentals, work permits, visas and other project-related travel requirements.

12. Supplier Sourcing & Vendor Management – Source suppliers, obtain and compare quotations, coordinate meetings and recommend suitable vendors.

13. Administrative Correspondence – Prepare and issue administrative letters, memoranda and other official correspondence.

14. Administration Filing & Records Management – Maintain organised administrative records in the designated company cloud server and drives, ensuring proper document control.

15. Other Administrative Responsibilities – Perform ad hoc administrative duties and monitor the Administration Team's performance and timely task completion.