Full Time Project Administrator Jobs, in ANDRITZ Federal Territory - Maukerja

Duties and Responsibilities:

General Responsibilities

• Frequently follow up internally to ensure progress and alignment & update dates
• Support Project Director and Project Managers in administrative duties, with the ability to handle multiple projects simultaneously in a dynamic environment
• Be part of project hand over meetings & Kick off meetings
• Ensure quality in all carried out work

Project Planning

• Supporting the Project deliverables & documentation control
• Support projects progresses follow up – Maintain project plan & dates
• Participate in Internal project meetings and preparing minutes of meetings
• Follow up on deadlines
• Supporting the application of work permits for expats
• Supporting claim management and insurance claims

Project Communications

• Support the members in Project Management Office
• Support the Project management during execution of projects
• Be an active part of project team activities
• Supporting onshore transport and site logistics (e.g. receiving of goods, storage at site, LMS)
• Ensure project documentation is handled/stored as per policy
• Send hard copy print and digital version to customer as per contracts
• Any other ad hoc tasks and / or assignment as may be given from time to time

Qualifications

• Good command of English (both spoken and written) and Bahasa Malaysia.
• Capable of multi-tasking and seeing assigned tasks through to completion.
• Attention to detail and problem-solving skills
• Ability to work in a team comprising of mixed experience level and seniority
• Strong organizational and planning skills
• Proficient in MS Office, document control system such as Aconex, office management systems and procedures
• Minimum 3-5 years of experience in Project Management office
• High school diploma or equivalent; degree preferred in business, engineering or related field
• Results-oriented with a positive outlook
• Comfortable in a dynamic and international environment
• Self-driven
• Internal and External customer oriented
• A team player who recognizes the importance of maintaining positive and productive relationships with clients, suppliers, co-workers, and management.
• Change Management skills
• Prior experience with construction contracting is helpful but not a requirement
• Tactful and discreet in dealing with confidential information.
• Able to perform under pressure and to meet deadlines.

Work Environment

This role is based at the Kuala Lumpur office, with occasional travel required for site visits and meetings.