Full Time Sales - Tender Administrative Executive Jobs, Salary up to MYR 4,000 in MH GLOBAL SDN BHD Federal Territory - Maukerja

Job Summary

Provide administrative and operational support to the Sales and Tender teams in preparing, coordinating and submitting tender documents for corporate, PETRONAS and Government projects. Ensure all tender submissions are complete, accurate, compliant with requirements and submitted within the stipulated deadlines.

Key Responsibilities

• Review tender requirements, specifications and submission guidelines, and prepare checklists of required documents and deadlines.
• Prepare, compile and organise tender documents, quotations, Requests for Quotation (RFQs) and Requests for Proposal (RFPs).
• Handle tender submissions through GEP SMART (PETRONAS), ePerolehan and other Government and corporate tender portals.
• Monitor tender announcements, opportunities, submission deadlines and updates through relevant tender platforms.
• Coordinate with Sales, Procurement, Finance and other departments to obtain quotations, product specifications, certificates and supporting documents.
• Prepare and format tender forms, company profiles, supporting letters, pricing schedules and proposal documents.
• Verify the completeness and accuracy of tender documents, including required signatures, company stamps and supporting certificates.
• Upload and submit tender documents through online portals within the required deadlines.
• Arrange printing, binding, labelling and delivery of physical tender submissions when required.
• Maintain updated company registrations, licences, certificates and other documents required for tender participation.
• Track tender submission status, clarification requests, tender results and follow-up actions.
• Maintain proper digital and physical filing systems for tender records and documentation.
• Liaise with relevant Government agencies, PETRONAS representatives, customers and external parties regarding tender documentation and submission matters.
• Handle confidential company information, tender pricing and commercial documents responsibly.
• Perform other administrative and operational duties assigned by the superior or Management.

Key Skills and Requirements

• Hands-on experience with GEP SMART (PETRONAS), ePerolehan and Malaysian Government tender portals is preferred.
• Familiar with Government, PETRONAS and corporate tender procedures, documentation and submission requirements.
• Experience in preparing and submitting tenders, quotations, RFQs and RFPs.
• Good organisational and administrative skills with strong attention to detail.
• Ability to manage multiple tender submissions and meet strict deadlines.
• Good communication and coordination skills when dealing with internal departments, customers and external parties.
• Proficient in Microsoft Office applications, particularly Excel, Word and PowerPoint.
• Ability to work independently and as part of a team.
• Responsible, proactive and capable of handling confidential information professionally.

Qualifications and Experience

• Minimum Diploma or Bachelor's Degree in Business Administration, Management, Procurement or a related field.
• Preferably 1–3 years of relevant experience in tender administration, sales support or procurement administration.
• Candidates with practical experience in PETRONAS GEP SMART, ePerolehan and Government tender submissions will have an added advantage.

Pay: RM2,500.00 - RM4,000.00 per month

Work Location: In person