Full Time Workplace Coordinator Jobs, in Infotree Global Solutions - Maukerja

Workplace Coordinator, Singapore

Contract : 12months

Need local Singaporean Candidates,, No sponsorship will be provided.

Role Overview:

We are seeking a proactive and detail-oriented Contractor Coordinator to join our Global Workplace Operations team in Singapore. In this role, you will serve as the primary on-site resource for day-to-day office management, facilities requests, vendor coordination, and employee communications.

You will play a critical role in ensuring a smooth, welcoming, and well-maintained office environment for team members, contractors, and visitors alike.

Key Responsibilities:

Workplace & Facilities Operations

• Serve as the primary on-site point of contact for employee workplace and facilities requests.

• Communicate directly with building management to report, track, and resolve any facility issues or maintenance needs.

• Coordinate visitor and employee access control, ensuring seamless entry and compliance with security protocols.

Food, Beverage & Hospitality Management

• Maintain daily communication with external lunch vendors to ensure timely delivery and seamless food service.

• Monitor snack, beverage, and office supply inventory; place orders and restock items to maintain fully supplied breakrooms and kitchenettes.

Internal Communications & Community

• Draft and broadcast timely Slack updates regarding office happenings, facilities notifications, visitor reminders, and local updates.

• Promote a welcoming, supportive, and efficient workplace culture for all employees and guests.

Key Qualifications & Requirements:

• Schedule Commitment: Able to work consistently on-site Monday through Friday, 8:00 AM – 4:30 PM.

• Physical Capability: Ability to lift and carry up to 30 lbs (e.g., restocking snack containers, receiving deliveries, moving minor office supplies).

• Communication Skills: Excellent verbal and written communication skills, with a friendly and professional tone suitable for employee-facing messaging (e.g., Slack, email).

• Technical Proficiency: Fluent in Google Workspace (Google Docs, Sheets, Slides, Gmail, Calendar) and workplace messaging tools (e.g., Slack).

• Organization & Detail: Strong organizational skills with the ability to manage daily checklists, inventory, and multiple requests efficiently.

Preferred Qualifications:

• Prior experience in workplace services, hospitality, administrative support, or facilities coordination.

• Experience with external vendor management or catering coordination is a plus.