Full Time Senior Executive, Human Resources - Admin Jobs, Salary up to MYR 6,000 in Keyfield Offshore ' Federal Territory - Maukerja

Job Summary:

We are looking for a proactive and detail-oriented Senior Executive, HR & Admin to support a broad range of human resources and administrative functions. The role will manage recruitment, internships, employee records, leave and attendance, onboarding and offboarding, employee engagement, learning and development, HR reporting, and day-to-day employee support. The ideal candidate is organised, service-minded, able to work independently, and confident in supporting employees and management in a fast-paced environment.

Key Responsibilities:

1. Recruitment and Selection: Coordinate the end-to-end recruitment process, including confirming manpower requirements with hiring managers, preparing and posting vacancies, screening applications, shortlisting suitable candidates, arranging and conducting interviews, completing reference or background checks where required, preparing recruitment documentation, and supporting offer issuance and pre-employment requirements.

2. Internship Management: Manage internship recruitment by maintaining job postings, screening and interviewing applicants, coordinating placements with departments, preparing the required documentation, facilitating intern onboarding, monitoring internship periods and evaluations, and maintaining accurate internship records and trackers.

3. Leave and Attendance Administration: Support the administration of employee leave, attendance, lateness, absenteeism, and working-time records; review submissions for completeness and accuracy; follow up on discrepancies; prepare relevant reports; and ensure records comply with company policies and applicable requirements.

4. Employee Relations: Serve as a liaison between management and employees by responding to enquiries, addressing workplace concerns and grievances professionally, documenting discussions and agreed actions, supporting fair and consistent application of company policies, and escalating sensitive or unresolved matters to the appropriate management level.

5. Onboarding and Offboarding: Coordinate employee onboarding and offboarding, including preparation of documents, pre-employment checks, induction arrangements, collection and handover of company assets, system and access coordination, exit clearance and interviews, and timely updating and filing of employee records.

6. Employee Engagement: Plan and coordinate employee engagement programmes, welfare initiatives, corporate social responsibility activities, staff events, and internal communications; manage logistics and participation records; gather feedback; and evaluate outcomes to support employee experience and organisational culture.

7. Learning and Development: Coordinate internal and external training by reviewing training requests, securing approvals, liaising with training providers, arranging schedules and logistics, maintaining training records and claims documentation, monitoring attendance, and assessing training effectiveness and follow-up actions.

8. Recruitment Reporting: Prepare and maintain monthly recruitment reports and trackers covering vacancy status, candidate pipelines, interview outcomes, offers, hiring progress, time to fill, source effectiveness, and other relevant recruitment metrics for management review.

9. HR and ESG Data: Compile, verify, and maintain accurate human resources and administration data required for environmental, social and governance reporting, including workforce profile, employee movement, training, engagement, diversity, health and safety, and other relevant indicators, while ensuring supporting records are complete and traceable.

10. General HR and Administrative Support: Maintain confidentiality and accurate records, support HR audits and continuous process improvements, provide administrative support to the department, and perform other reasonable duties assigned by management from time to time in line with business needs.

What we require:

• Bachelor’s degree in Human Resources Management, Business Administration, Management, Psychology, or a related field.
• Minimum three (3) years of relevant working experience in Human Resources, preferably in a generalist role covering recruitment, employee administration, learning and development, employee engagement, or employee relations.
• Good working knowledge of Malaysian employment practices, labour requirements, and HR documentation.
• Able to manage multiple HR activities independently, maintain accurate records, meet deadlines, and handle confidential information with discretion.
• Strong communication, interpersonal, coordination, and problem-solving skills, with the confidence to work with employees and management at different levels.
• Proficient in Microsoft Office applications; experience using an HR management system and preparing HR reports or trackers is preferred.
• Organised, detail-oriented, proactive, service-minded, and able to work effectively in a fast-paced environment.

What we offer:

• Competitive remuneration with rewards for excellence
• Fast-paced and challenging environment to bring out the best in you
• Conducive environment for career development
• Exposure to international operations and cross-border knowledge
• Medical Benefits
• EPF, SOCSO & EIS
• Meal Lunch

Pay: RM5,000.00 - RM6,000.00 per month

Work Location: In person