Job Description – Senior HR Executive (Recruitment)

Position Summary

The Senior HR Executive is primarily responsible for managing the full recruitment cycle, ensuring timely hiring and effective manpower planning to support business operations. The role focuses on talent acquisition, candidate sourcing, recruitment coordination, and stakeholder management, while providing operational and administrative support to the HR Manager in ensuring smooth and efficient HR operations.

Key Responsibilities

Recruitment & Talent Acquisition

• Manage end-to-end recruitment processes, including job postings, candidate sourcing, screening, interviewing, selection, and offer management.

• Work closely with hiring managers and Operations to understand manpower requirements and fulfil recruitment needs within stipulated timelines.

• Develop and implement effective recruitment strategies to attract suitable candidates across various job functions.

• Source candidates through job portals, social media, recruitment agencies, employee referrals, and other recruitment channels.

• Conduct initial candidate screenings and coordinate interviews with hiring managers.

• Manage recruitment advertisements and maintain an active talent pipeline for current and future vacancies.

• Coordinate job offers, salary negotiations, employment contracts, and pre-employment documentation.

• Build and maintain relationships with recruitment agencies, educational institutions, and external recruitment partners.

• Coordinate internship recruitment programmes with ITE, polytechnics, and other educational institutions.

• Participate in career fairs, recruitment drives, walk-in interviews, and campus recruitment activities.

• Monitor recruitment progress, maintain hiring trackers, and provide regular recruitment updates to management.

• Ensure recruitment activities comply with MOM regulations and the Tripartite Guidelines on Fair Employment Practices.

• Identify recruitment challenges and recommend improvements to enhance hiring efficiency and reduce time-to-hire.

HR Operations & Administration

• Coordinate employee onboarding, including orientation, pre-employment medical examinations, and employment documentation.

• Prepare employment contracts, offer letters, confirmation letters, and other HR-related correspondence.

• Create and maintain accurate employee records and update employee information in the HRIS.

• Assist with Work Permit, S Pass, and Employment Pass applications, renewals, cancellations, and other work pass matters.

• Support monthly payroll consolidation and coordinate with the external payroll vendor when required.

• Assist with employee relations matters, leave administration, and general HR operations.

• Conduct site visits to support recruitment activities and operational manpower requirements.

• Assist the HR Manager with day-to-day HR operations, administrative responsibilities, and assigned tasks to ensure smooth and efficient HR processes.

• Provide operational support to the HR Manager on HR-related matters, projects, reporting, and ad-hoc assignments.

• Support the implementation and improvement of HR policies, procedures, and internal workflows.

• Perform any other duties and responsibilities assigned by the HR Manager.

Requirements

• Bachelor's Degree or Diploma in Human Resource Management, Business Administration, or a related field.

• At least 3–5 years of relevant HR experience, with a strong focus on recruitment and talent acquisition.

• Proven experience in managing end-to-end recruitment independently.

• Strong knowledge of recruitment practices, Singapore Employment Act, MOM regulations, and fair employment guidelines.

• Experience in high-volume recruitment and operational manpower planning is an advantage.

• Familiarity with recruitment platforms such as JobStreet, MyCareersFuture, LinkedIn, and other sourcing channels.

• Experience coordinating internship programmes with educational institutions is an advantage.

• Proficient in Microsoft Office and HRIS systems.

• Strong communication, interpersonal, and negotiation skills.

• Excellent organisational and time-management skills.

• Resourceful, proactive, and results-oriented, with the ability to meet recruitment targets.

• Able to work independently and manage multiple vacancies simultaneously.

• Meticulous, responsible, and committed to maintaining confidentiality.

• Flexible and adaptable, with a willingness to support the HR Manager across various HR functions.

• Positive working attitude, strong sense of accountability, and a good team player.