Full Time Executive Personal Assistant to CEO Jobs, Salary up to MYR 4,500 in ATX MYLOANHUB SDN. BHD. Federal Territory - Maukerja

This role reports directly to our European Group CEO. Excellent spoken and written English is mandatory. Candidates must be fluent, confident, and professional in English communication to write to the banks and our clients.

Location: Bangsar South, Kuala Lumpur
Employment Type: Full-Time, Permanent

About the Role

We are seeking a highly capable, resourceful, and proactive Executive Personal Assistant provide comprehensive business and personal support to our Group CEO.

This is not a traditional secretarial role. We are looking for someone who can independently manage assignments, conduct market research, identify solutions, coordinate arrangements, and ensure tasks are completed efficiently.

The successful candidate must possess exceptional English communication skills, strong research capabilities, excellent judgment, and the ability to work closely with an international executive.

Key Responsibilities

1. Executive & Personal Assistance

• Provide comprehensive day-to-day business and personal assistance to the Group CEO.
• Manage the CEO's calendar, appointments, meetings, travel arrangements, and personal commitments.
• Handle various personal arrangements, including property searches, vehicle purchases, accommodation, relocation, and lifestyle-related requirements.
• Liaise with property agents, car dealerships, service providers, banks, and other external parties.
• Coordinate purchases, appointments, documentation, negotiations, and follow-ups on behalf of the CEO.
• Handle confidential matters with the highest level of professionalism and discretion.

2. Market Research & Analysis

• Conduct detailed market research on business opportunities, industries, competitors, products, and services.
• Research and compare property options, vehicle models, pricing, financing arrangements, and other major purchases.
• Prepare comparison reports, cost analyses, recommendations, and executive summaries.
• Source reliable information, evaluate available options, and recommend practical solutions.
• Assist the CEO in researching new business ideas, potential investments, and market developments.

3. Project Coordination & Execution

• Take ownership of assignments from initial research through to completion.
• Coordinate with internal departments, suppliers, vendors, and external stakeholders.
• Follow up on outstanding tasks, deadlines, approvals, and deliverables.
• Source quotations, negotiate with vendors where appropriate, and coordinate purchases.
• Identify potential challenges and proactively propose solutions.
• Ensure that assigned tasks are completed accurately and within the required timelines.

4. Executive Communication & Stakeholder Management

• Act as a professional point of contact between the CEO and internal or external stakeholders.
• Prepare professional emails, business correspondence, presentations, and reports in excellent English.
• Communicate confidently with international stakeholders, senior executives, business partners, and service providers.
• Coordinate meetings, prepare briefing materials, and document key discussions.
• Manage confidential information and sensitive communications.

5. Administrative & Operational Support

• Manage important documents, contracts, appointments, and administrative records.
• Assist with travel bookings, accommodation, transportation, and logistical arrangements.
• Coordinate matters involving government agencies, financial institutions, and service providers when required.
• Support the CEO with ad hoc business and personal assignments.

Job Requirements

• Diploma or Bachelor's Degree in Business Administration, Management, Communications, or a related field.
• Minimum 3–5 years of experience as an Executive Assistant, Personal Assistant, Executive Secretary, or similar position supporting senior executives.
• Exceptional command of written and spoken English is essential. Candidates must be able to communicate fluently, confidently, and professionally with international executives.
• Strong market research, analytical, and information-gathering capabilities.
• Excellent organisational, multitasking, and problem-solving skills.
• Resourceful, independent, and capable of completing assignments with minimal supervision.
• Strong negotiation, coordination, and stakeholder management skills.
• Proficient in Microsoft Office, online research tools, and digital productivity platforms.
• High level of professionalism, discretion, and confidentiality.
• Strong attention to detail and ability to work under pressure.
• Experience supporting expatriates or international executives is highly advantageous.
• Familiarity with Malaysian property, automotive, and administrative processes is an added advantage.
• Possession of a valid driving licence and willingness to travel locally when required.

Ideal Candidate Profile

We are looking for someone who is:

• Highly Resourceful: Able to find solutions, source information, and get things done independently.
• Research-Oriented: Capable of evaluating options, comparing prices, and providing well-informed recommendations.
• An Excellent Communicator: Possesses outstanding English proficiency and communicates confidently with international stakeholders.
• Proactive & Independent: Anticipates needs, takes initiative, and follows through without constant reminders.
• Detail-Oriented: Able to manage multiple assignments accurately and efficiently.
• Professional & Discreet: Trusted to handle confidential business and personal matters.
• Adaptable: Comfortable managing both corporate responsibilities and personal arrangements for the CEO.

What We Offer

• Competitive remuneration based on experience and capabilities.
• Medical insurance coverage.
• Company-provided season parking.
• Direct exposure to the Group CEO and international business operations.
• Opportunities for professional development within a growing FinTech organisation.

How to Apply

Interested candidates are invited to submit their updated resume, including current salary, expected salary, and availability to join.

Pay: RM3,000.00 - RM4,500.00 per month

Benefits:

• Free parking
• Opportunities for promotion
• Professional development

Work Location: In person