Full Time Project Admin (Kuala Lumpur) Jobs, Salary up to MYR 3,000 in Shobutra Federal Territory - Maukerja

Job Summary

Provide administrative and documentation support to the Project Department from the Head Office, ensuring smooth project operations and compliance with company and ISO quality management system requirements.

Key Responsibilities

Project Administration

• Assist Project Managers in preparing and maintaining project documentation (project files, correspondence, minutes of meeting, progress reports)
• Coordinate and track project schedules, deadlines, and deliverables
• Manage incoming and outgoing project-related correspondence (letters, emails, RFIs, submittals)
• Liaise with clients, subcontractors, suppliers, and site teams on administrative matters
• Maintain and update project registers (drawing register, document register, site instruction register, variation order register, etc.)
• Assist in preparation of monthly progress claims and project reports

ISO / Document Control

• Maintain document control in accordance with ISO 9001 Quality Management System requirements
• Ensure all controlled documents are properly numbered, distributed, and filed
• Monitor document revision status and ensure obsolete documents are withdrawn from circulation
• Support internal audits by preparing relevant documentation and records
• Assist in updating and maintaining project SOPs and work procedures

General Admin Support

• Handle procurement of office and project stationery and supplies
• Coordinate with site teams on manpower records, attendance, and daily reports
• Arrange meetings, prepare agendas, and distribute minutes of meeting
• Filing and archiving of project documents (physical and digital)

Requirements

Education

• Minimum Diploma in Business Administration, Management, or related field

Experience

• At least 1–2 years of admin experience, preferably in construction or engineering environment
• Fresh graduates with relevant internship experience are encouraged to apply

Skills & Competencies

• Proficient in Microsoft Office (Word, Excel, Outlook)
• Familiar with document control practices (ISO 9001 knowledge is an advantage)
• Good organizational and time management skills
• Able to communicate in English and Bahasa Malaysia (spoken and written)
• Attention to detail and able to handle multiple tasks

Working Conditions

• Based at Head Office (HQ)
• Occasional visits to project sites may be required from time to time

Pay: RM2,500.00 - RM3,000.00 per month

Work Location: In person