Full Time Secretary at Jalan Boon Lay (1 year renewable agency contract) Jobs, Salary up to SGD 2,500 in ETHOS SEARCH ASSOCIATES PTE. LTD. Islandwide (Singapore) - Maukerja

This role is responsible for ensuring operational excellence and regulatory compliance within the center. This role involves providing comprehensive administrative and operational support to facilitate smooth day-to-day operations and successful execution of center events.

Responsibilities:

Management Support:

• Assist Directors/Management with internal training, claim, and leave submission.
• Facilitate arrangements for management overseas trips.
• Organize and coordinate meetings/visits, including assist in preparation of materials.
• Take meeting minutes and follow up on action items, when required.
• Handle requests and queries from management.

Administrative Tasks:

• Raise purchase requisitions for supported divisions/offices.
• Provide administrative support for events and visits.
• Support in reception duty covering and provide general assistance to visitors.
• Assist with onboarding of new hires in supported divisions/offices
• Maintain a systematic filing system.
• Update and manage office policies and procedures.
• Track, maintain, and order office supplies inventory.
• Maintain divisions/offices distribution list and contact lists.
• Assist in planning and executing internal and external events, ensuring all logistical details are managed effectively.
• Drive continuous improvement within the administrative and secretarial support organization
• Perform any other duties assigned by the Management or Reporting Officer

Job Requirements:

• Minimum qualification: Nitec in a related field
• At least 1 year of experience in a secretary/PA or administrative role is highly desirable
• Excellent communication and interpersonal skills to interact effectively
• Willingness to occasionally work outside office hours
• Proficiency in Microsoft Office
• Self-driven, meticulous, able to multi-task and work independently and as part of a team
• Flexibility to adapt to changing priorities and handle unexpected situations
• Eager to learn new knowledge and technology