Full Time Project Mgr Jobs, in Synapxe - Maukerja

Position Overview

The Project Manager is responsible for driving the successful delivery of one large project or multiple small projects within a business domain or cross functional projects. He/She ensures the project is well planned, on-track, resolves issues across different functions immediately and mitigates any potential risks early to avoid project failure. He/She leads cross functional teams, works in collaboration and co-ordinates with business users, internal and external teams, and vendors to ensure project is succesfully completed within budget & scope, on time and with quality. He/She provides regular progress update to key stakeholders and management, and escalate issues for resolution in a timely manner. He/She also participates in annual workplanning and manage the estimation of budget for new demands.

He/she possess strong project management and people management skills. He/She is confident to lead the large project or multiple projects, and drives cross functional teams in a structured and methodological manner to meet the business objectives. He/she likes to pursue excellence and new knowledge, and actively impact new knowledge and skills to others. He/She has good communication skills, is a competent negotiator, demonstrates resiliency, good at problem solving and able to engage & influence effectively both the internal and external stakeholders. He/She is adaptable to change in an agile and volatile environment while taking ownership and deliver works with integrity.

Role & Responsibilities

Critical Work Functions And Key Tasks

Project Management Planning

Plan and acquire the manpower resources requried for the projects, and manage their allocation and utilisation to meet the project objectives.

Plan and drive the required procurement activities including seeking the project scope and funding approval from the respective approving authority

Lead and manage the project team, including users, external teams and vendors, in driving the project to meet its objectives, implement in accordance to the agreed scope, budget, timeline and with quality.

Guide team to set up the project management framework in accordance to the process and procedures under the Quality Management System

Develop and maintain the Project Management Plan which includes the project scope, project objectives, assumptions, critical success factors, project governance structure, contract/vendor management, high level project schedule, deliverables, budget, risks, communication plan, issue management etc.

Perform timely update to stakeholders on project progress, issues, risks, resources and budgets.

Manage project financial health, including budget utilization and cashflow

Project Scope Mgt & Change Control

Oversee and manage project team to develop the detailed requirements and deliverables as agreed within the scope of the project

Guide the project team to set up change control procedure and approval board

Manage and track issues/ arising from scope creep or missing scope

Implement a change control procedure on requirements and perform impact assessment to budget, resource & schedule when there is change of scope

Ensure any change in scope is well documented and impact assessment are approved by the user workgroup/project steering committee/project sponsor prior to implementation

Project Time Management

Guide the project team to develop the detailed project schedule and ensure adequate skilled resources are assigned

Develop the detailed project activities and schedule, identify dependency and critical path

Drive and monitor the project activities, schedule and deadlines to ensure timely delivery

Manage any slippage in project activities & schedule, manage interdependent activities and adjust schedules to ensure the overall project objectives and deadlines can be met

Requirements

Project Quality & Test Management

Guide the project team to develop the Quality Assurance framework for the project, including a overall Test Plan

Plan and deliver the project in accordance to the processes, procedures and responsibilities under the Quality Management System for Project Management Methodology

Ensure all the deliverables and testing meet the agreed requirements through the use of a Requirement Traceability Matrix

Ensure all the deliverables comply with policy stated in the HealthTech Instruction Manual , for examples, the Security and Data Management Policy

Ensure deliverables are reviewed to minimise rework and prevent system failures, including development of mechanism to prevent problem recurrences

Implement a comprehensive testing plan and adopt the best practices for testing referencing the Test Competency Framework

Oversee and manage the end to end testing process, including any testing deliverables from vendors or internal teams, as well as support users in User Acceptance Testing

Project Risk Management

Guide the project team to implement the risk management process and issue management process.

Review and guide the project team in timely risk mitigation and issue resolution

Identify the risk and evaluate the impact of project risk during project planning stage and put in place a mitigation plan

Ensure mitigation is in place to contain or minimise the risk impact

Monitor and manage new risks & issues throughout the project implementation life cycle

Report any new risk, issues and progress of mitigation/action to the user workgroup/project steering committee/project sponsor

Escalate new risk & issue , where necessary, for project steering committee/project sponsor for attention and resolution

Project Stakeholder Management

Guide the project team to set up the project governance structure and escalation mechanism

Identify the stakeholders involved in the projects with clarity of every project members' roles and responsibility

Implement communication plan to ensure all stakeholders are aligned on project objectives, scope and timeline

Manage stakeholders' expectation and build a trusted relationship

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