Full Time Senior HR Executive - HR Executive Jobs, Salary up to MYR 6,000 in Meru Perkasa Federal Territory - Maukerja

The Senior HR Executive is responsible for managing end-to-end payroll administration, compensation and benefits processes, recruitment activities, and employee onboarding programs. The role ensures compliance with employment legislation, company policies, and statutory requirements while supporting the organization's talent acquisition and employee experience objectives.

Key Responsibilities1. Payroll Administration

• Manage monthly payroll processing accurately and within stipulated timelines.
• Verify payroll data including attendance, overtime, allowances, commissions, claims, deductions, and leave records.
• Ensure compliance with statutory requirements including EPF, SOCSO, EIS, PCB (MTD), HRD Corp, and other applicable regulations.
• Prepare payroll reports, reconciliation reports, and payroll variance analysis.
• Maintain payroll records and employee data with strict confidentiality.
• Liaise with payroll service providers, government agencies, and auditors when required.
• Handle payroll-related inquiries from employees and resolve discrepancies promptly.

2. Compensation & Benefits Management

• Administer employee compensation and benefits programs.
• Coordinate annual salary reviews, increments, bonuses, and promotion exercises.
• Benchmark compensation structures against market trends and industry practices.
• Manage employee insurance, medical benefits, group personal accident coverage, and other welfare programs.
• Prepare compensation analysis reports and manpower cost reports.
• Monitor employee benefits utilization and recommend improvements.
• Ensure benefits administration aligns with company policies and budget requirements.

3. Recruitment & Talent Acquisition

• Execute end-to-end recruitment processes for all levels of employees.
• Work with department heads to identify manpower requirements and hiring plans.
• Prepare and post job advertisements through various recruitment channels.
• Screen resumes, conduct initial interviews, and coordinate interviews with hiring managers.
• Conduct reference checks and background verification where applicable.
• Prepare employment offers and employment contracts.
• Maintain recruitment records, hiring metrics, and recruitment databases.
• Support employer branding initiatives to attract quality talents.

4. Employee Onboarding & Orientation

• Coordinate pre-employment documentation and onboarding requirements.
• Prepare new hire documentation, staff records, and HRIS updates.
• Facilitate employee orientation and induction programs.
• Coordinate onboarding schedules with relevant departments.
• Ensure new employees receive necessary equipment, system access, and workplace resources.
• Monitor onboarding progress and collect feedback from new employees.
• Support probation review processes and confirmation exercises.

5. HR Operations & Employee Relations

• Maintain accurate employee records and personnel files.
• Ensure HR documents comply with company policies and legal requirements.
• Assist in employee engagement and retention initiatives.
• Support disciplinary matters, grievance handling, and counselling sessions where required.
• Prepare HR reports, HR dashboards, and management reports.
• Participate in HR projects, audits, and continuous improvement initiatives.

6. Compliance & Governance

• Ensure compliance with Employment Act, Industrial Relations requirements, PDPA, and company policies.
• Support ISO Management System (IMS), Anti-Bribery Management System (ABMS ISO 37001), ESG, and internal audit requirements.
• Maintain HR documentation and records for statutory inspections and certification audits.
• Assist in developing and reviewing HR policies, SOPs, and work instructions.

Key Performance Indicators (KPIs)Payroll & C&B

• 100% payroll processed accurately and on time.
• Zero major statutory non-compliance issues.
• Payroll error rate below 1%.

Recruitment

• Vacancy fill rate ≥ 95%.
• Time-to-fill vacancies within approved target.
• New hire acceptance rate ≥ 90%.

Onboarding

• 100% onboarding completed within first week of employment.
• Probation confirmation process completed within timeline.
• New hire satisfaction score ≥ 85%.

HR Compliance

• Zero critical audit findings relating to HR functions.
• 100% statutory submissions completed by due dates.
• HR records maintained with accurate documentation.

Qualifications & ExperienceEducation

• Bachelor's Degree in Human Resource Management, Business Administration, Psychology, or related discipline.

Experience

• Minimum 4-6 years of HR experience.
• At least 2-3 years of hands-on payroll processing experience.
• Experience in recruitment, onboarding, and compensation & benefits administration.
• Experience in Malaysian employment legislation and statutory compliance.

Required Skills & CompetenciesTechnical Skills

• Payroll administration.
• Compensation & benefits management.
• Recruitment and talent acquisition.
• HRIS and payroll systems.
• Microsoft Excel (advanced reporting and analysis).
• Employment law and statutory compliance.

Behavioral Competencies

• High level of integrity and confidentiality.
• Strong attention to detail and accuracy.
• Good analytical and problem-solving skills.
• Excellent communication and interpersonal skills.
• Strong planning and organizational abilities.
• Ability to manage multiple priorities and meet deadlines.
• Customer-focused mindset with strong stakeholder management skills.

Pay: RM4,000.00 - RM6,000.00 per month

Benefits:

• Cell phone reimbursement
• Dental insurance
• Health insurance

Work Location: In person