Full Time Senior HR Executive (HR Operation) Jobs, Salary up to MYR 4,400 in City University Malaysia Selangor - Maukerja

Senior HR Executive (HR Operation)

Key Responsibilities & Duties

1. LHDN Stamping, Audit & Legal Compliance

• End-to-End Ownership of e-Duti Setem: Independently execute and oversee the digital stamping process for all Letters of Appointment (LOAs) via the LHDN MyTax / e-Duti Setem portal.
• Risk Management: Enforce and audit strict adherence to the 30-day statutory submission window to eliminate any compliance penalties.
• Audit Leadership: Act as the primary operations liaison to retrieve, structure, and present personnel compliance documentation for formal internal or statutory audits.

2. Advanced Contract Administration

• Complex Contract Drafting: Draft, review, and issue standard and specialized LOAs for both academic and non-academic streams (including Deans, HODs, Adjuncts, senior management, and support staff).
• Credential & Compliance Audits: Establish and run a rigorous file audit system to verify mandatory credentials, qualifications, background checks, and professional certifications.
• Lifecycle & Renewal Tracking: Proactively track, project, and advise management on contract expiry timelines, renewals, non-renewals, or tenure changes.

3. Operational Lifecycle & Document Control

• Physical & Digital File Governance: Maintain absolute integrity, confidentiality, and systematic organization of all physical personnel files.
• Onboarding & Offboarding Frameworks: Enhance and lead comprehensive day-one HR orientations and oversee structured physical exit clearance workflows for all staff levels.
• Process Improvement: Continuously refine manual archiving workflows to improve document retrieval speeds and security.

4. Data Governance & Operational Tracking

• Attendance Analysis: Oversight of daily attendance exceptions, shift tracking, and consolidation of unpaid leave records.
• Data Consolidation for Payroll: Formulate, audit, and verify complex monthly raw tracking data (overtime, claims, variable allowances) before pushing clean datasets to the Finance team for processing.
• Benefits Framework Administration: Manage and process manual medical clinic claims and verify eligibility workflows for internal staff benefits or scholarship programs.

Job Requirements

• Experience: Minimum 5 years of hands-on experience strictly within HR Operations, Personnel Administration, or Contract Management.
• Scope Competency: Proven track record handling the nuanced administrative and compliance variances between academic and non-academic staff lines.
• Advanced Portal Skills: Highly proficient and legally accountable for document submissions directly via the LHDN MyTax / e-Duti Setem portal.
• Data & Tool Mastery: Exceptional accuracy with high-volume manual data entry, complex physical archiving, and intermediate-to-advanced Excel data management (VLOOKUP, Pivot Tables, data validation, complex sorting/filtering).

Job Type: Permanent

Pay: RM3,400.00 - RM4,400.00 per month

Benefits:

• Health insurance
• Maternity leave
• Opportunities for promotion
• Professional development

Work Location: In person