Full Time HR Operations, Senior Executive Jobs, Salary up to MYR 4,500 in NSK GROCER (KL) SDN BHD Federal Territory - Maukerja

Key Responsibilities Operations & Workforce Management

• Manage day-to-day HR operational and administrative matters relating to the Company's foreign workforce.
• Coordinate employee onboarding, deployment, transfers, movement, and end-of-employment arrangements.
• Monitor and coordinate employment-related documentation and regulatory requirements to ensure timely completion and compliance.
• Maintain accurate and up-to-date employee records, trackers, and supporting documentation.
• Coordinate workforce deployment across branches based on operational and manpower requirements.
• Liaise with relevant government authorities, appointed agencies, and external service providers on employment-related matters.
• Coordinate transportation, accommodation arrangements, medical requirements, and other employee-related logistics.

Hostel & Accommodation Management

• Oversee the day-to-day management and administration of employee hostels and accommodation.
• Manage hostel occupancy, room allocation, employee movement, and accommodation records.
• Conduct regular hostel inspections to ensure cleanliness, safety, hygiene, proper occupancy, and compliance with Company requirements.
• Ensure employee accommodation is managed in accordance with applicable regulatory and Company requirements.
• Coordinate hostel maintenance, repairs, utilities, pest control, cleaning, and other accommodation-related matters.
• Maintain proper records of hostel facilities, inventory, and Company-provided assets.
• Attend to accommodation-related complaints, incidents, and maintenance matters and ensure timely follow-up and resolution.

Employee Welfare & Support

• Attend to employee welfare matters, including medical arrangements, emergencies, accommodation concerns, and general employee support.
• Assist in handling attendance, conduct, welfare, and other HR operational matters.
• Support HR in documentation, counselling, investigations, and follow-up actions where required.
• Facilitate effective communication and coordination between employees, branch operations, HR, agencies, and Management.
• Support other HR operational activities and manpower requirements across the Company's locations when required.

Compliance & External Coordination

• Ensure HR operational and accommodation-related processes comply with applicable regulatory and Company requirements.
• Coordinate with appointed agencies, accommodation operators, transportation providers, clinics, and other external service providers.
• Monitor service providers and follow up on operational or compliance matters.
• Support regulatory inspections, internal audits, and compliance exercises.
• Ensure required records and supporting documentation are properly maintained and readily available for audit or inspection.

Reporting & Administration

• Maintain workforce and accommodation trackers and prepare regular reports for Management.
• Monitor important administrative and compliance deadlines and ensure necessary actions are taken in advance.
• Maintain proper filing and documentation for HR operational matters.
• Provide regular updates to Management on operational issues, compliance matters, and matters requiring escalation.
• Perform other HR Operations duties as assigned by Management.

Requirements

• Diploma or Bachelor's Degree in Human Resources, Business Administration, Management, or a related field.
• Minimum 4–6 years of relevant experience in HR Operations or workforce administration.
• Practical experience in foreign workforce administration and employee hostel/accommodation management is highly preferred.
• Familiarity with relevant employment, accommodation, and regulatory requirements will be an added advantage.
• Experience coordinating with government authorities, agencies, accommodation operators, and external service providers.
• Experience supporting a sizeable or multi-location workforce will be an added advantage.
• Strong administrative, documentation, coordination, and follow-up skills.
• Proficient in Microsoft Office, particularly Excel for tracking and reporting.
• Good communication and interpersonal skills.
• Able to handle employee and operational matters with professionalism and discretion.
• Willing to travel between Company locations and other work-related locations when required.
• Able to work independently, manage multiple priorities, and respond effectively to operational requirements.

Pay: RM2,500.00 - RM4,500.00 per month

Benefits:

• Health insurance
• Maternity leave
• Opportunities for promotion

Application Question(s):

• Do you have relevant working experience in retail, supermarket, or FMCG?
• Are you willing to work 6 days a week, including Saturdays?
• What is your current and expected salary?
• What is your notice period?
• Do you have your own transportation?

Work Location: In person