Full Time Project Administrator Jobs, in YC Capital Group Of Companies Federal Territory - Maukerja

1. Job Purpose

Responsible for providing administrative and documentation support for construction, renovation and outlet development projects. Ensure proper project documentation, coordination, reporting and follow-up to support smooth project execution and timely completion.

2. Key Responsibilities

A. Project Administration & Documentation

1. Prepare, organise and maintain project documents, records and filing systems.
2. Manage project correspondence, reports, meeting minutes and documentation.
3. Maintain project trackers, schedules and progress records.
4. Ensure all project documents are properly updated and accessible.

B. Project Coordination

1. Coordinate with contractors, suppliers, consultants and internal departments.
2. Follow up on project progress, deadlines and outstanding matters.
3. Arrange project meetings, site visits and appointments.
4. Assist in coordinating renovation, construction and outlet setup activities.

C. Procurement & Cost Documentation

1. Assist in preparing Purchase Requisitions (PR), Purchase Orders (PO) and payment documentation.
2. Maintain records of quotations, invoices and project expenses.
3. Assist in monitoring project budgets and cost tracking.
4. Follow up on supplier and contractor documentation.

D. Project Monitoring & Reporting

1. Update project progress reports and status trackers.
2. Assist in monitoring project timelines and completion dates.
3. Highlight delays, outstanding issues and documentation gaps to the superior.
4. Prepare regular project updates for management review.

E. General Administrative Support

1. Handle daily administrative tasks related to project operations.
2. Manage project files, correspondence and database records.
3. Support the Project Manager in other administrative and coordination matters.
4. Perform other duties as assigned by the superior.

3. Job Specification

Education: Diploma or Bachelor's Degree in Business Administration, Project Management or related field.

Experience: 1–3 years of administrative or project coordination experience.

Industry: Construction, renovation, property or F&B experience is an advantage.

Computer Skills: Proficient in Microsoft Office, especially Excel, Word and PowerPoint.

Technical Knowledge: Basic understanding of project documentation, procurement and construction processes.

Language: Proficient in Bahasa Malaysia and English.

Other Requirements

Good organisational skills, attention to detail and ability to manage multiple tasks.