Full Time Senior Executive – Administration Jobs, in Eco-Shop Marketing Berhad Selangor - Maukerja

Key Responsibilities:

• Manage and coordinate day-to-day administrative activities and office operations.
• Ensure administrative procedures, policies, and SOPs are properly implemented and followed.
• Prepare reports, documentation, correspondence, and other administrative materials.
• Maintain proper filing, records, and documentation for administrative matters.
• Support management in administrative projects and ad-hoc assignments.
• Coordinate office and facility maintenance, including air-conditioning, electrical, plumbing, cleaning, security, and other related services.
• Monitor maintenance schedules and ensure issues are resolved within the required timeframe.
• Coordinate office renovation, relocation, refurbishment, and improvement projects.
• Ensure the workplace is safe, clean, functional, and well maintained.
• Coordinate and manage administrative service providers and contractors.
• Obtain quotations, evaluate proposals, and coordinate with Procurement for purchasing activities where required.
• Monitor vendor performance, service quality, pricing, and contract compliance.
• Maintain proper records of vendor agreements, quotations, contracts, and service reports.
• Assist in preparing and monitoring the department's administrative budget.
• Monitor administrative expenses and identify opportunities for cost savings.
• Review invoices and supporting documents before submission for payment.
• Provide administrative support to employees and various departments.
• Coordinate office supplies, stationery, equipment, access cards, uniforms, and other administrative requirements.
• Manage meeting rooms, office facilities, company events, and internal activities when required.
• Identify areas for improvement in administrative processes and workflows and introduce digital solutions and automation.
• Guide and support junior administrative staff in their daily duties.
• Support management and other departments on administrative projects and perform other duties as assigned.

Qualifications:

• Diploma/Degree in Business Administration, Management, Facilities Management, or a related field.
• 2–3 years of relevant administrative experience, preferably in a corporate or retail environment.
• Good knowledge of office administration, facilities management, and vendor coordination.
• Strong communication, coordination, and problem-solving skills.
• Good organizational and time-management skills.
• Proficient in Microsoft Office, particularly Excel, Word, and PowerPoint.
• Able to work independently and manage multiple tasks effectively.
• Good interpersonal skills and ability to work with different departments and external vendors.

Manage and coordinate daily administrative operations, facilities, office services, vendor management, and administrative support activities to ensure smooth, efficient, and cost-effective operations in accordance with company policies and procedures.