Full Time Personal Assistant to Director (Malaysia or Singapore) jobs in Johor - Maukerja

Personal Assistant to Director ( Malaysia x 1 post, Singapore x 1 post)

1. Provide comprehensive secretarial and administrative support to the Director, including managing daily schedules, appointments, and meetings.

2. Provide comprehensive secretarial and administrative support to the Director, including managing the Director’s schedule, appointments, and overall matters, both business and personal, to ensure smooth daily operations.

3. Arrange travel itineraries, including flight bookings, visa applications, accommodation, and transportation; accompany the Director on business trips when required to provide administrative support, take minutes, and assist during meetings or presentations.

4. Screen and manage incoming phone calls, emails, enquiries, and requests; handle matters appropriately or escalate when necessary.

5. Establish, maintain, and improve office systems, including data management, document control, and filing systems; ensure proper recording and safekeeping of all documents, correspondences, and project-related information.

6. Oversee company property-related matters, including licenses, vehicle administration (e.g. road tax, insurance, servicing), and property matters such as assessments (e.g. cukai tanah, cukai harta), renewals, and compliance requirements.

7. Assist in the preparation and submission of the Director’s claims, ensuring accuracy and timely processing.

8. Liaise with internal departments, external vendors, service providers, and authorities on behalf of the Director and related entities.

9. Handle confidential information with a high level of discretion and professionalism.

10. Perform any other ad hoc duties as assigned by the Director from time to time.

Job Qualification

• Minimum SPM, Diploma, or Degree in any field.

• Preferably with at least 1 year of working experience in a secretarial or Personal Assistant role.

• Fresh graduates are welcome to apply.

• Possess own transport.