Full Time ADMIN ASSISTANT jobs in Pulau Pinang - Maukerja

The Admin Assistant will perform a variety of administrative tasks for the office. This position is responsible for undertaking general office duties including assisting with reception duties. The position will also provide clerical and administrative support to members of the Finance team as required.

KEY TASKS/RESPONSIBILITIES:

• Greet visitors in a professional and courteous manner when required.

• Provide visitors with relevant information and direct them to the appropriate department or personnel.

• Answer incoming phone calls and redirect calls to the relevant department or staff member professionally and efficiently.

• Process, sort, and distribute incoming and outgoing mail, courier, and correspondence.

• Monitor office supply inventory and assist with ordering, replenishment, and distribution as required.

• Perform general administrative duties including filing, document updating, data entry, scanning, photocopying, and maintaining records.

• Conduct basic research and prepare information or reports as assigned by Management.

• Provide administrative and clerical support to the Finance Department as directed from time to time.

• Monitor and manage employee attendance records and coordinate with company agents, vendors, and external parties on administration and HR-related matters.

• Ensure proper maintenance and organization of company documents, records, and confidential files.

• Support day-to-day office operations and assist in ensuring smooth administrative workflow within the company.

• Responsibilities and tasks may expand based on operational requirements and business needs.

• Carry out any other duties and responsibilities assigned by the Manager or Director from time to time.

• Observe and comply with the Company’s Standard Operating Procedures (SOPs), Quality Policy, and Human Resource Management Policies and Standards at all times.

What we're looking for

• At least 2 years of experience in a similar administrative assistant role

• Strong organizational and time management skills, with the ability to priorities tasks and work efficiently

• Excellent communication and interpersonal skills, with a friendly and professional demeanor

• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint)

• Attention to detail and the ability to work accurately under pressure

• A team player with a positive attitude and a willingness to learn

What we offer

We provide a supportive and collaborative work environment, with opportunities for career development and growth.

If you are interested in this exciting opportunity, please apply now.