Full Time HR Administrator Jobs, Salary up to MYR 4,000 in Ferummas Precision Engineering (M) Pulau Pinang - Maukerja

Duties and Responsibilities:

As an HR Administrator in our organization, you will provide administrative support to the HR department and assist in executing HR policies, procedures, and programs. You will be responsible for handling day-to-day HR tasks, maintaining HR records, assisting with recruitment processes, coordinating employee activities, and ensuring compliance with HR regulations and company policies.

HR Administration:

• Maintain and update employee records, including personal information, attendance, leaves, and other HR-related data using HRIS or other designated systems.
• Prepare HR documents, such as employment contracts, offer letters, and HR policies, ensuring accuracy and compliance with legal requirement

Recruitment Support:

• Assist in the recruitment and onboarding process by scheduling interviews, coordinating candidate communication, and conducting initial screenings.
• Post job advertisements on job boards, company websites, and social media platforms as directed by HR managers or recruiters.

Employee Relations:

• Serve as a point of contact for employee queries regarding HR policies, benefits, payroll/attendances, and other HR-related matters.
• Assist in resolving employee issues, conflicts, or grievances by gathering information, conducting initial investigations, and escalating to HR managers as needed.

Training and Development:

• Coordinate training sessions, workshops, and development programs by scheduling trainers, booking venues, and managing participant registrations.
• Maintain training records, track completion, and compile training evaluation feedback for reporting purposes.

Benefits Administration:

• Support benefits enrollment processes, including health insurance, retirement plans, and other employee benefits programs.
• Assist employees with benefits inquiries, enrollment changes, and documentation requirements in collaboration with HR managers and benefits providers.

HR Reporting and Compliance:

• Prepare regular HR reports on metrics such as headcount, turnover, recruitment status, training completion, and other HR-related data for management review.
• Ensure compliance with HR policies, procedures, and regulatory requirements by maintaining accurate records and documentation.

HR Projects and Initiatives:

• Assist in HR projects and initiatives, such as employee engagement surveys, performance management processes, and policy updates.
• Collaborate with HR team members to implement process improvements, streamline HR workflows, and enhance HR service delivery.

Education and/or Work Experience Requirements:

• Bachelor’s degree in Human Resources, Business Administration/Diploma, or a related field; HR certification
• Proven experience as an HR Administrator, HR Assistant, or in a similar administrative role, preferably in a corporate or office environment.
• Knowledge of HR functions, practices, and procedures, including recruitment, employee relations, benefits administration, and HRIS systems.
• Strong organizational skills with the ability to prioritize tasks, manage multiple deadlines, and maintain attention to detail.
• Excellent communication skills, both verbal and written, with the ability to interact professionally with employees and external contacts.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and HR software systems (HRIS, ATS) for data management and reporting.

Preferred Skills:

• Familiarity with employment laws and regulations governing HR practices, such as wage and hour reference to Labor laws.
• Ability to handle confidential information with discretion and maintain a high level of confidentiality.
• Team player with a collaborative attitude, willing to assist colleagues and contribute to team goals.

Scope of Authority:

• This job description outlines the responsibilities and qualifications for an HR Administrator, emphasizing administrative support in HR operations, recruitment, employee relations, benefits administration, compliance, and HR project coordination to support organizational HR goals and initiatives.

Pay: RM2,400.00 - RM4,000.00 per month

Work Location: In person