- Bayan Lepas Pulau Pinang Malaysia
Full Time Facilities Coordinator Jobs, in JLL Pulau Pinang - Maukerja
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Job Description
Responsibilities
JLL supports the Whole You, personally and professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
Overall Responsibilities:
Coordinate daily facilities operations to ensure smooth business continuity.
Supervise and coordinate service providers, including cleaning, maintenance, security, landscaping, pest control, and reception services.
Ensure the workplace remains clean, safe, and well-maintained at all times.
Monitor and maintain building systems including Electrical Systems, HVAC Systems, UPS, Standby Generator (Genset), Plumbing, Lighting, and Fire Protection Systems.
Conduct routine inspections, identify maintenance issues, and coordinate preventive and corrective maintenance with contractors.
Manage maintenance contracts and Service Level Agreements (SLAs).
Handyman ResponsibilitiesPerform minor building repairs and maintenance independently, including replacing light fittings, painting touch-ups, door/lock adjustments, furniture assembly, and basic plumbing/minor electrical repairs (where safe and authorized).
Handle ceiling tile replacement and the installation of office fixtures or accessories.
Escalate major or specialized repairs to the appropriate external vendors or contractors.
Procurement & FinanceObtain comparative professional quotations from vendors and service providers.
Raise Purchase Orders (POs) and accurately verify and process incoming invoices.
Monitor maintenance-related expenses against established operating budgets.
Compliance & SafetyEnsure strict compliance with local statutory regulations, building codes, and company policies.
Coordinate necessary regulatory inspections, permits, and operational licenses.
Support comprehensive workplace safety initiatives and emergency preparedness routines.
Facilities Administration & SupportManage maintenance work orders and maintain up-to-date facility documentation and records.
Keep physical asset inventories updated and monitor space allocation and utilization.
Manage pantry supplies, coffee machines, vending systems, and general office consumables.
Support company events, internal employee engagement activities, and business continuity initiatives.
Respond promptly to facility emergencies, coordinate urgent repairs, and update stakeholders.
QUALIFICATIONS & EXPERIENCE
Education: Diploma or Certificate in Facilities Management, Engineering, Building Services, or a closely related discipline. Professional certifications in Facilities Management are considered a distinct advantage.
Experience: Minimum of 2–5 years of proven experience in Facilities Management, Building Maintenance, or Corporate Workplace Operations. Prior experience within multinational corporations or corporate office environments is highly preferred.
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL –
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
Overall Responsibilities:
Coordinate daily facilities operations to ensure smooth business continuity.
Supervise and coordinate service providers, including cleaning, maintenance, security, landscaping, pest control, and reception services.
Ensure the workplace remains clean, safe, and well-maintained at all times.
Monitor and maintain building systems including Electrical Systems, HVAC Systems, UPS, Standby Generator (Genset), Plumbing, Lighting, and Fire Protection Systems.
Conduct routine inspections, identify maintenance issues, and coordinate preventive and corrective maintenance with contractors.
Manage maintenance contracts and Service Level Agreements (SLAs).
Handyman ResponsibilitiesPerform minor building repairs and maintenance independently, including replacing light fittings, painting touch-ups, door/lock adjustments, furniture assembly, and basic plumbing/minor electrical repairs (where safe and authorized).
Handle ceiling tile replacement and the installation of office fixtures or accessories.
Escalate major or specialized repairs to the appropriate external vendors or contractors.
Procurement & FinanceObtain comparative professional quotations from vendors and service providers.
Raise Purchase Orders (POs) and accurately verify and process incoming invoices.
Monitor maintenance-related expenses against established operating budgets.
Compliance & SafetyEnsure strict compliance with local statutory regulations, building codes, and company policies.
Coordinate necessary regulatory inspections, permits, and operational licenses.
Support comprehensive workplace safety initiatives and emergency preparedness routines.
Facilities Administration & SupportManage maintenance work orders and maintain up-to-date facility documentation and records.
Keep physical asset inventories updated and monitor space allocation and utilization.
Manage pantry supplies, coffee machines, vending systems, and general office consumables.
Support company events, internal employee engagement activities, and business continuity initiatives.
Respond promptly to facility emergencies, coordinate urgent repairs, and update stakeholders.
QUALIFICATIONS & EXPERIENCE
Education: Diploma or Certificate in Facilities Management, Engineering, Building Services, or a closely related discipline. Professional certifications in Facilities Management are considered a distinct advantage.
Experience: Minimum of 2–5 years of proven experience in Facilities Management, Building Maintenance, or Corporate Workplace Operations. Prior experience within multinational corporations or corporate office environments is highly preferred.
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL –
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
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